Office Assistant

Office Assistant

Job Description

Responsibilities:

. General clerical tasks: filing, photocopying, scanning, sorting mail, help in attestation of KYC documents and managing office supplies.

. Reception duties: answer/route calls, greet visitors, manage meeting room bookings.

. Document preparation: type letters, reports, forms proofread and format documents.

. Data entry & record keeping: update databases, maintain spreadsheets, reconcile simple records.

. Correspondence & communications: send emails, handle basic enquiries, distribute internal notices.

. Office logistics: order supplies, coordinate minor maintenance, liaise with vendors/couriers.

. Support for HR/finance: assist with timesheets, expense claims, invoice processing (basic).

. Event & meeting support: prepare meeting materials, set up AV, arrange catering.

. Attend visitors and maintain visitor register.

. Answer, screen and forward incoming phone calls in a professional manner.

. To Collect and drop letters at letter-box regularly and distribute mails / packages.

. Pantry items to be stocked up regularly. To serve refreshments to guests / visitors.

. Compliance & confidentiality: ensure document confidentiality and follow office procedures.

. Other duties as assigned by Head of the department.

Requirements:

Immediate Vacancy / Able to start work within short notice.

Minimum Qualification: GCE O/N Level.

Candidates with past experience will be an advantage. Freshers are welcome to apply.

Familiar with Financial Institution's environment will be an advantage.

Candidate must be a Singaporean.