Office and Architectural Administrator

Architectural and Office Administrator

studioMilou Singapore · Singapore · Full-time · On-site · 5+ years experience

About studioMilou

studioMilou is an international architectural practice based in Singapore, Hanoi and Paris, working across a range of project types including heritage, adaptive reuse, high-end residential and others. We are looking for a well-presented and highly organised administrator to support our Singapore studio.

Overview

This is an administrative role at the centre of a small international practice, combining support to our architectural teams with responsibility for the smooth running of the Singapore studio. You will assemble tender and competition submissions, maintain the filing system and issue invoices, while managing the directors schedules and travel, and keeping the studio well-ordered and equipped.

You will report to the Managing Director.

What you will do

•  Coordinate with the architectural teams on the assembly and issue of tender and competition submissions, ensuring these are complete, well presented and delivered to deadline

•  Assist the teams with formatting, checking and the issue of documents, reports and submissions

•  Maintain the studio's filing system, digital and paper, and log correspondence and drawing issues systematically

•  Track/prepare client invoices and monitor payments, and process supplier invoices and expense claims

•  Manage software licences, keeping renewals, allocations and records up to date

•  Maintain the directors schedules and arrange their travel

•  Organise meetings, prepare minutes

•  Maintain administrative and staff records, assist with work pass administration, and coordinate as needed with colleagues in Hanoi

•  Act as a point of contact for clients, consultants and visitors

•  Oversee the upkeep and overall presentation of the studio: manage office supplies, equipment and IT support, liaising with building management and suppliers, cleaning services, etc.

Requirements

•  At least five years experience within an architectural, design, engineering practice in Singapore

•  Excellent written and spoken English

•  Strong organisational skills and close attention to detail

•  Strong writing skills, with a good eye for well-presented documents, and proficiency in Word and Excel

•  Experience with invoicing and bookkeeping

•  The ability to manage deadlines and anticipate what is needed

•  Proficiency in Adobe Photoshop and Microsoft PowerPoint an advantage, as is a working knowledge of accounting software such as Xero or QuickBooks, familiarity with Adobe InDesign.

•  Excellent personal presentation and a courteous, professional manner

•  Complete integrity and discretion in handling confidential information

To apply applicants must have the right to work in Singapore. Singapore citizens, Permanent Residents and holders of a valid Singapore work pass are welcome to apply.

Please send a letter of interest and your CV to the HR Director at [Confidential Information], to arrive before 5 August 2026.