Job Description: Office & Operations Executive (All-Rounder Support Role)
Role Overview:
We are looking for a proactive, resourceful, and hands-on Office & Operations Executive to support the day-to-day running of the agency. This is a dynamic, multi-functional role ideal for someone who enjoys variety, takes ownership, and thrives in a fast-paced environment.
You will work closely with the founder and play a key role in keeping operations, administration, finance coordination, and events running smoothly. The role offers strong exposure across business operations, finance processes, and agency management.
Key Responsibilities:
Office & Administrative Management
- Oversee daily office operations and ensure smooth workflow
- Manage office supplies, vendors, utilities, and general upkeep
- Coordinate schedules, appointments, and internal documentation
- Handle correspondence, filing, and record keeping
Finance & Accounting Support
- Prepare and issue invoices regularly using Xero
- Track payments, expenses, and basic bookkeeping records
- Manage internet banking transactions (rent, vendors, salaries, reimbursements, etc.)
- Liaise with external accountants/bookkeepers when required
Operations & Business Support
- Provide direct support to the founder in running the agency
- Assist with coordination of projects, vendors, and stakeholders
- Support basic reporting and administrative processes
- Ensure tasks and timelines are followed through effectively
Events & Media Support
- Assist during company events, workshops, or activities
- Capture photos and videos for documentation and marketing use
- Support logistics and on-site coordination when required
Requirements:
- Experience in office administration or operations support
- Familiarity with Xero (or similar accounting software)
- Comfortable handling internet banking and payment processes
- Organized, detail-oriented, and trustworthy with financial matters
- Tech-savvy and comfortable using digital tools
- Able to multitask and work independently
- Positive attitude and willing to take on diverse responsibilities
Nice to Have:
- Basic bookkeeping/accounting knowledge
- Event coordination experience
- Photography or social media content skills
- Experience working in small teams or startups
What You'll Gain:
- Broad exposure across operations, finance, and business management
- Close mentorship and direct collaboration with the founder
- Opportunity to learn how an agency is run end-to-end
- A versatile role with growth potential
