We are looking for a proactive and detail-oriented Office Administrator to oversee the day-to-day administrative operations of our office.
Key Responsibilities:
- Carry out administrative work such as organizing files, managing documents and handling correspondence.
- Conduct basic research and compile information as requested.
- Assist with the preparation of proposals, contracts and other documents.
- Handle confidential information with discretion and professionalism.
- Maintain a clean, organized and professional office environment.
- Serve as the office ambassador: greet and direct visitors in a professional and friendly manner serve refreshments if needed.
- Facilitate the setup of meetings or events, coordinating arrangements as needed.
- Act as the key liaison with building management, vendors and service providers.
- Process and manage Accounts Payable invoices and vendor payments to ensure timely settlement.
- Manage petty cash and record payments/receipts accurately.
- Manage office equipment (computers, printers, copiers) and coordinate maintenance/repairs if required.
- Keep stock and manage the purchase of office supplies such as pantry items and stationery.
- Support the company in meeting compliance such as submitting annual filings and other reporting requirements with the corporate secretary.
- Partner closely with team in Malaysia office to ensure alignment and effective communication across regions.
- Any ad-hoc admin duties assigned.
Job Requirements:
- Possess a Diploma or Degree with 1-2 years of experience in similar function. With accounting knowledge will add advantage.
- Proficient in using office equipment and Microsoft Office suite, including Excel and Word.
- Excellent written and verbal communication in both English and Chinese languages.
- Strong organizational and time management skills with the ability to multitask and prioritize effectively.
- Able to work independently and pay attention to detail.
- Positive working attitude, hardworking and proactive.
- Resourceful in problem-solving and willing to take up challenges.
- Handle confidential information with discretion and integrity.
- Open to physical work such as setting up meeting rooms, moving of tables and chairs, carrying out responsibilities when there are events in the office.
- Able to start immediately.
