Office Administrator (Inventories & Invoices)

The Role:

• Manage regional consigned inventory with global operations team, ensuring optimal stock levels.
• Manage local inventory of products, improving traceability and reducing discrepancies.
• Collaborate with sales, marketing and operations teams to forecast inventory needs and plan accordingly.
• Manage shipping and handling of goods going in and out of APAC office.
• Process orders and invoices.
• Collaborate with CPS operations and logistics to ensure smooth order processing and delivery.
• Conduct monthly inventory checks against physical inventory.
• PO/CI/PL Netsuitework for customers and vendors. Training will be provided for NetSuite
• Point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands.
• Organize and schedule meetings and appointments.
• Maintain office policies as necessary.
• Manage company inventory and office equipment assets.
• Participate actively in the planning and execution of company events.
• Provide general support to visitors and ad-hoc activities.

What Do You Need to Have

• Candidates must have 1 to 2 years of office administration and handling stocks, invoices working experience.
• Excellent time management skills and ability to multitask and prioritize work.
• Attention to detail and problem solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.
• Proficient in Microsoft Office
• Knowledge of accounting, data, and administrative management practices and procedures is an advantages.
• Knowledge of clerical practices and procedures is an advantages.
• Basic knowledge of accounting or ERP systems (e.g., NetSuite) is an advantage but not required.