About The Company
Global Precious Metals (GPM) is a niche player in the wealth management industry, servicing high-net-worth clients who want to allocate part of their portfolio to physical precious metals (gold, silver, platinum and palladium) as wealth insurance. GPM also provides fully-insured custody of physical precious metals in high security vaults around the world.
Who We Are Looking For
We are looking for a highly organised and proactive Office Administrator to support our daily office operations and ensure a productive and efficient workplace environment. The ideal candidate is detail-orientated, resourceful, and able to manage multiple administrative tasks while supporting internal departments and company's management.
Core Responsibilities
Office Management
- Take charge of day-to-day office operations tasks e.g. welcoming visitors and notifying relevant team members; answering and screening calls; handling incoming and outgoing mails; booking conference room
- Maintain a clean, organised, and welcoming office environment
- Manage office equipments, stationery, and pantry supplies
- Liaise with various service providers, vendors, and building management for office upkeep
Administrative Support
- Manage and maintain documents, records, and filing systems in an organised and confidential manner
- Provide general administrative support to CEO e.g. preparing expense claims and managing emails
- Coordinate team meetings/activities/travels and company events
- Act as the point of contact for internal teams
- Process payments to trading counterparties, service providers, and vendors in a timely manner
- Assist with preparation of daily cash reporting and quarterly GST reporting
- Assist with new employee onboarding
- Perform ad-hoc duties as assigned
Requirements
Qualifications and Experience:
- Minimum 2 years of experience in front desk, office management or administrative role
- Minimum diploma holder
Skills and Expertise:
- Excellent verbal and written communication skills in English
- Proficiency in MS Office tools
- High level of reliability, professionalism and respect for confidentiality
- Ability to multitask and manage time effectively
- Extreme attention to details
