Office Administrator (Fresh Grads)

Job Title
Junior Administrator

Company
Tecson Engineering Pte Ltd

Job Description
Tecson Engineering Pte Ltd is looking for a Junior Administrator (Fresh Graduate) to support our office and project operations. This role is suitable for entry-level candidates who are highly organised, detail-oriented, and able to work under pressure in a fast-paced engineering environment.

The Junior Administrator will provide administrative, documentation, and coordination support to Project Coordinators, the Safety Team, and management. Training will be provided, and the role offers exposure to rail and electrical engineering projects, as well as quality and safety management systems.

Key Responsibilities

• Provide comprehensive administrative and clerical support to project, operations, and management teams

• Assist in preparing, formatting, compiling, and organising project and office documentation with a high level of accuracy

• Maintain systematic filing and record-keeping of softcopy and hardcopy documents, ensuring proper version control and traceability

• Track document submissions, approvals, revisions, and follow-ups, and highlight outstanding items to supervisors

• Support project coordination activities by assisting with schedules, trackers, logs, and basic reporting

• Assist in the preparation, organisation, and filing of safety-related and quality documentation in coordination with the Safety Team and Project Coordinators

• Support documentation and record-keeping requirements for ISO 9001 and ISO 45001, including audit preparation and document retrieval

• Assist in preparing, compiling, and tracking quotations, invoices, and supporting documents, and follow up internally on outstanding administrative items

• Handle email correspondence and internal communication in clear, professional English

• Support audit inspections, site documentation preparation, and compliance-related administrative tasks when required

• Manage multiple tasks simultaneously, prioritise workload effectively, and meet deadlines in a fast-paced environment

• Work accurately under pressure while maintaining a high level of attention to detail

• Escalate issues, discrepancies, or uncertainties promptly to supervisors

• Perform other administrative and coordination duties as assigned

Requirements

• Diploma or Degree in Business Administration, Engineering, Management, or a related field

• Fresh graduates are welcome to apply

• Good command of written and spoken English

• Basic proficiency in Microsoft Word, Excel, and Outlook

• Strong attention to detail and good organisational skills

• Able to work under pressure, manage multiple deadlines, and maintain accuracy

• Responsible, reliable, and willing to learn

• Able to work independently and as part of a team