Responsibilities
Manage security systems, including:
- Door access control system: user profile management, access rights administration, card issuance/deactivation, after-hours access support, access log monitoring and reporting, system troubleshooting, vendor coordination, compliance audits, and emergency procedures
- Experience with the Entry Pass access control system is preferred
- CCTV monitoring and management: footage review, incident reporting and security protocol compliance
- Coordinate business travel arrangements, hotel bookings, travel reporting, temporary accommodation, and visa/work permit applications.
- Maintain overall office operations, ensuring a clean, comfortable, and well-organized workspace.
- Manage office supplies, equipment, and pantry inventory.
- Handle incoming and outgoing mail, packages, deliveries, document circulation, and visitor reception.
- Oversee facilities services and maintenance activities.
- Coordinate with vendors, contractors, and service providers to ensure smooth office operations.
- Organize office activities, including meetings, events, and town hall bookings.
- Collaborate with cross-functional teams to ensure seamless workflow and operations.
- Ensure all operations adhere to company policies and regulatory requirements.
- Perform other duties as assigned,
Qualifications and Profile
- Diploma or Degree holder with at least 4 years of proven experience as an Office Administrator
- In-depth understanding of office management procedures and policies
- Meticulous, analytical, organized, resourceful, independent, self-motivated, and thrives in challenging environments
- Strong interpersonal, written, and verbal communication skills
- Excellent organizational and time management abilities, with proven multitasking and prioritization skills
- Mature, adaptable, and able to interact effectively with stakeholders at all levels
- Flexible and able to thrive in a fast-paced, rapidly changing environment
- Ability to work independently and collaboratively as part of a team
- Highly proficient in Microsoft Office Suite (Excel advanced formulas i.e. VLOOKUP, IF statements, pivot tables, data analysis, PowerPoint, Word & Outlook)
