Office Administrator

Job Description : Office Administrator

We are seeking a highly organized and experiencedOffice Administrator to join our team. The ideal candidate will have 4-5years of experience in office administration, with a strong focus on calendarmanagement, meeting coordination, travel arrangements, expense claims handling,and basic HR tasks. The Office Administrator will also be responsiblefor general office management duties, including attending to visitors,maintaining office facilities, organizing events, and handling ad-hoc tasks asassigned.

Responsibilities:

Meeting Coordination: Coordinate and schedule meetings, both internally andexternally, ensuring all necessary arrangements are made and participants arenotified in advance.
Travel Arrangements: Handle all aspects of travel planning and logistics forteam members, including booking flights, accommodations, transportation, andpreparing itineraries.
Expense Claims: Manage and process expense claims accurately and in a timelymanner, ensuring adherence to company policies and procedures.
HR Tasks: Support HR functions such as handling Employment Pass applications,onboarding new hires, maintaining employee records, and assisting withHR-related inquiries.
Office Management: Attend to visitors and ensure they are welcomed and directedappropriately. Oversee the general upkeep of the office environment, includingordering supplies, Pantry items, coordinating maintenance services, andensuring facilities are well-maintained.
Event Organization: Coordinate company events, meetings, and conferences,including venue booking, catering arrangements, and logistical support.
Ad-hoc Tasks: Undertake various ad-hoc tasks and projects as assigned bymanagement, demonstrating flexibility and willingness to assist in differentareas of the business as needed.

Requirements:

Experience in Working in an IT Services Company is preffered
3-5 years of relevant experience in office administration, preferably in afast-paced environment.
Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) andcalendar management tools.
Strong organizational and multitasking skills, with the ability to prioritizetasks effectively.
Excellent communication and interpersonal skills, with the ability to interactprofessionally with individuals at all levels.
Attention to detail and high level of accuracy in all tasks performed.
Knowledge of HR processes and familiarity with Employment Pass applicationprocedures preferred.
Proactive and self-motivated, with the ability to work independently and aspart of a team.
Flexibility to adapt to changing priorities and willingness to take on newchallenges.
Professional demeanor and discretion in handling sensitive information.
Note: This job description is intended to convey information essential tounderstanding the scope of the position and is not an exhaustive list ofskills, efforts, duties, responsibilities, or working conditions associatedwith it. Management reserves the right to modify, add, or remove duties asnecessary.