Office Administrator

Key Responsibilities

• Manage daily office administration and ensure smooth office operations.
• Handle correspondence, phone calls, emails, and document management.
• Coordinate meetings, appointments, and travel arrangements.
• Prepare reports, letters, presentations, and other business documents.
• Liaise with external vendors, service providers, and government agencies when required.
• Maintain office supplies, assets, and company records.
• Assist with HR administrative duties, including onboarding, leave records, and personnel documentation.
• Support finance-related administrative work, such as invoice processing, payment tracking, and filing.
• Coordinate with different departments to ensure efficient workflow.
• Perform other administrative duties assigned by management.

Requirements

• Diploma or Bachelor's Degree in Business Administration or a related discipline.
• At least 1-2 years of relevant office administration experience.
• Strong organisational and multitasking skills.
• Able to prioritise work and meet deadlines.
• Proactive, resourceful, and able to learn new tasks quickly.
• Strong communication and interpersonal skills.
• Good command of spoken and written English.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience with accounting software or HR administration will be an advantage.

Preferred Qualifications

• Experience working in an SME or technology-related company.
• Familiarity with Singapore corporate administrative processes.
• Ability to work independently with minimal supervision.