Office Administrator/ Administrative Executive

Job title: Office Administrator / Administrative Executive

Manager: Senior Manager, Human Resources APAC

As a key member of the Genetec APAC team, the Office Administrator (or Administrative Executive) in Singapore will play a vital role in ensuring the smooth operations of the regional office.

This position is responsible for supporting the APAC team by managing daily administrative and logistical activities, including planning, organizing, and hosting regional meetings. The role also involves taking minutes, tracking action items, monitoring deadlines, and coordinating with internal stakeholders to ensure seamless communication and execution of team objectives.

The successful candidate will present themselves in a professional, friendly manner when interacting with colleagues and visitors. They will bring a positive attitude to the working environment and provide support with dedication, enthusiasm, and attention to detail.

Responsibilities

Oversee the day-to-day operations of Genetec's APAC office in Singapore including phone, mail/courier, IT onboarding and other administrative tasks.

Ensure timely escalation of urgent and/or support tasks to the Managing Director.

Prepare HR-related correspondence, reports, and documentation as needed and support HR operations by coordinating onboarding and offboarding activities, including preparing welcome materials, scheduling orientations, and ensuring timely completion of documentation

Be the local coordinator for internal initiatives and office-related programs as required.

Act as the point of contact with building management and external vendors for daily facilities operations, repairs, and maintenance matters.

Process vendor invoices, ensuring proper documentation and approvals.

Provide administrative support to the local leadership team not limited to arranging flights, visas and hotel reservations for local and overseas business guests.

About you

Diploma in Business Administration or a related field, or an equivalent academic qualification.

Minimum 5 years of administrative work experience, or related roles

Bookkeeping and Accounting experience preferred.

Demonstrated strong communication and organizational skills, with the ability to multitask efficiently.