Office Administrative Executive/Senior Executive
Location: Tanjong Pagar
Working hours: 9am - 6pm / Fully on-site
Office Administration
- Provide administrative support to the Service Team for document and shipment-related arrangements.
- Oversee reception, calls, and visitor logs
- Manage mail and courier services
- Administer season parking, name card, corporate mobile handsets, building access, and face recognition systems
- Manage stock inventory for office and pantry supplies
- Maintain office cleanliness, meeting rooms, and pantry
- Organize celebrations, weekly treats, and other small events
- Manage office procurement
- Liaise with contractors/vendors for general repair and maintenance
- Maintain key logbook, security tokens, and master key box
- Super user for meeting room bookings
- Arrange gift hampers and condolence wreaths when needed
- Evaluate service providers, review and renew service agreements, IT Equipment allocation/inventory management
Travel Desk
- Coordinate travel bookings, travel insurance, and resolve travel issues
- Advise travellers on information such as vaccinations, visas, travel alert issues etc.
- Draft and maintain travel policy, SOPs etc.
Event Desk
- Successful execution of events within approved budget, timeline and expectations
- Proactively propose creative ideas/initiatives and get buy-in from the Management
- Plan, organize and communicate employee engagement events/activities
- Source venue, catering and coordinate development of materials to execute a quality event
- Maintain and update supplier, customer list/name card in the database
Requirements
- GCE O Levels
- 3 to 4 years of experience in administration or related functions
- Team player
- Detail-oriented, thorough, and takes ownership of work
- Able to handle company information with confidentiality and discretion
- Good telephone etiquette and able to multitask
- Effective interpersonal skills
Please submit your updated resume in Word format by using the Apply Now Button.
We regret that only shortlisted candidates will be notified.
Email resume to [Confidential Information]
People Profilers Pte Ltd, 20 Cecil Street, #08-09, PLUS Building, Singapore 049705.
Tel: 6950 9741
http://www.peopleprofilers.com
EA License Number: 02C4944
Registration Number: R1106021
Posting Personnel: Yeoh Xianni (Sherry)
Ref: Y66893R9
