Our client, an international e-commerce logistics provider with a strong global footprint, is seeking an Office & Administration Senior Specialist to support their growing Singapore operations. In this position, you will oversee day-to-day office management across two locations, ensuring a well-run, safe, and positive workplace environment. You will also play a key role in driving employee engagement activities and providing executive administrative support to senior regional leaders based in Singapore.
About the Role
- Oversee day-to-day office operations across two Singapore locations, including procurement, inventory, vendor management, maintenance coordination, and invoice processing.
- Support office setup, relocations, facilities branding, and employee transportation arrangements.
- Drive executive administrative support to senior leaders - calendar management, meetings coordination, travel booking, expense submission, and file management.
- Uphold office policies, improve administrative processes, assist with HR-related tasks (eg. induction, interview scheduling), and ensure a smooth, efficient and positive workplace environment.
- Drive employee engagement by planning and executing events, managing budgets, and producing communication materials.
About You
- Diploma in Business Administration (equivalent) with 2+ years experience in administrative, secretarial, or office management roles.
- Strong organisational skills with the ability to manage multiple priorities, work independently, and operate confidently in a fast-moving environment.
- Excellent communication and interpersonal skills for liaising with internal teams and external vendors.
- Proficient in Microsoft Office Suite with basic accounting knowledge (AP/AR), facilities management exposure, and understanding or procurement processes.
- Detail-oriented, adaptable, willing to learn.
