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Office Admin (MNC) 4 months #HMS

Recruit Express Pte Ltd

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2-5 Years
3,500 - 4,500 monthly SGD
11 days ago
43 Viewed
4 Applied

Job Description

Office Admin (4 months)

Salary: Up to 4500

Duration: 4 months

Official working hour: 9-6pm

. Welcome visitors to Reception area. Offer refreshments and settle visitors into meeting rooms.

. Operate Teams Call and answer caller enquiries in a timely manner directing them to appropriate employees, including pre-screen calls for Senior/Middle Management before transferring.

. Ensure reception area, break-out areas, and meeting rooms are kept clean and well presented at all times.

. Ensure the Dining Room/kitchen area is clean, tidy and stocked at all times, including stacking/unstacking dishwasher, replenishing pantry/fridge items, and basic maintenance of the beverage machine with the help of the office cleaning lady.

. Perform other clerical receptionist duties such as filing, photocopying.

. Assist with business meeting catering as required.

. Manage meeting rooms as requested assist internal customers with bookings.

. Set up meeting rooms with the required seating arrangements and resources as requested by the meeting organiser.

. Be responsible for all services relating to the running of the tenancy as detailed below. Some of these services require the use of web portals:

  • Security access passes
  • Plant hire.
  • Ensure the recycling, secure bins are collected on a periodic basis.
  • Manage incoming and outgoing mail and courier deliveries & services.
  • Replenishing stationery items.
  • Any other services relating to the facilities as required.

. Manage all scheduled & unscheduled maintenance of the office including sourcing of trades, obtaining quotes, overseeing the work, and processing the invoices.

. Maintain the relationship with regular contractors including the electrician, plumber, mechanical service, cleaning services, fire consultants & building management.

. Be the expert on the physical office and how it works.

. Assist in office upgrades, sourcing quotes & overseeing installation as required.

. Carry out weekly walk-through and identifying any tenancy issues requiring rectification and action accordingly.

. Any other ad hoc activities associated with these services.

How to Apply:
send your resume to: or Telegram me @jocelynchan

Jocelyn Chan| Consultant | Recruit Express Pte Ltd (Healthcare & Lifescience)
Company EA Licence number : 99C4599
Personnel EA License: R1331820

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Last Updated: 19-07-2024 02:59:36 PM
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