Job Responsibilities
Administrative Support:
- Perform general administrative and clerical tasks such as data entry, filing, photocopying, and scanning documents.
- Maintain accurate records of machinery certifications, road tax and insurance renewal
- Assist in preparing documentation for audits or inspections when required
- Manage office supplies - monitor stock levels and place orders when necessary.
- Assist in organizing meetings, scheduling appointments, and preparing meeting rooms.
- Support HR/admin team in preparing letters, memos, and reports as assigned.
- Handle staff attendance records and assist in maintaining employee files (if required).
- Assist with coordination of office maintenance, repairs, and service providers.
- Maintain records of company assets, office equipment, and service contracts.
- Maintain and update inventory records of materials and tools
Reception Duties (Minimal, as the role will only cover the receptionist duties when existing staff is on leave):
- Greet and attend to visitors, clients, and guests in a courteous and professional manner.
- Manage the main telephone line - answer, screen, and direct incoming calls appropriately.
- Handle incoming and outgoing mail, couriers, and deliveries.
- Maintain a tidy and welcoming reception area.
Job Requirements
- At least Diploma in Business Administration, Office Management, or a related field.
- Minimum 2 years of relevant experience as a receptionist is required for this role.
- Good communication skills - verbal and written
- Proficient in Microsoft Office (Word, Excel, Outlook).
- Well-organized, responsible, and detail-oriented.
- Able to multitask and manage time effectively.
Normal office hours - Monday to Friday (8.30am - 5.30pm)
We regret that only shortlisted candidates will be notified.
Interested applicants kindly click on apply now or send your updated resume to
Berlyn Lum Miao Yu
Registration Number: R1766577
EA License Number: 02C4944
People Profilers Pte Ltd, 20 Cecil St, #08-09, PLUS Building, Singapore 049705
http://www.peopleprofilers.com
