Job Summary
We are seeking a detail-oriented and collaborative Office Administrator to support daily operations by managing financial records, inventory control, and communication to ensure smooth workflows and team collaboration.
Responsibilities
- Accurately enter supplier and client invoices into the accounting system to maintain up-to-date financial records
- Organize and maintain digital and physical filing systems for all financial documents to ensure easy retrieval and compliance
- Cross-check invoices against purchase orders to verify pricing and quantities for accuracy
- Monitor and record stock deliveries and sales to maintain accurate inventory levels
- Conduct regular physical stock counts to verify system inventory accuracy
- Notify management promptly when supplies or product levels fall below thresholds to enable timely reordering
- Manage the general office email inbox by responding to inquiries promptly and professionally
- Route incoming emails to the appropriate departments or team members to ensure effective communication flow
- Assist other departments with administrative tasks to support meeting company deadlines
- Collaborate with the team to identify and suggest improvements for office workflows and inventory processes
Preferred competencies and qualifications
- Previous experience in office administration, data entry, or related roles to support operational efficiency
- Proficiency in Microsoft Office (Word and Excel) and familiarity with basic accounting or ERP software to handle administrative and financial tasks
- High attention to detail to ensure accuracy in handling numbers and inventory data
- Excellent written and verbal communication skills to maintain professional correspondence
- Positive, team-oriented mindset with the ability to multitask effectively in a fast-paced environment
