Prepare voyage account statements for clients under commercial management agreements.
Verify voyage statements in IMOS and resolve discrepancies against financial records.
Maintain and update counterpart information in the PAL system to ensure timely processing of hire payments.
Review and record freight and demurrage invoices promptly, coordinating with operations/claims teams to secure timely remittances.
Work closely with operations and chartering teams on daily matters relating to collections, payments, and KYC compliance.
Ensure proper application of cash receipts and payments.
Update and report on weekly cash flow positions.
Handle advance and post-disbursement account requests from vessel operators.
Review, reconcile, and record vessel disbursement accounts issue re-bills for voyage/owner/charterer-related items and coordinate timely settlements with port agents.
Process broker commission invoices, reconcile balances, and ensure settlements are completed promptly in accordance with company policies.
Obtain and process bunker and miscellaneous invoices, arranging timely wire transfers for settlement with relevant counterparties.
Review and post hire statements for time-chartered vessels, including items such as performance claims, off-hire, cleaning, communication, victuals, representation, and owner-related charges, liaising with operations to ensure timely payments.
Monitor accounts receivable and vendor aging reports weekly, ensuring effective collection of outstanding amounts and prompt follow-up where required.
Organize and maintain a high-volume email archive for efficient access, retrieval, and action.
Support the preparation of documentation for annual financial audits.
Requirements:
At least 3 years of accounting experience, with a focus on reconciliations, invoicing, collections, and general ledger functions.
Prior exposure to commercial shipping is preferred.
Strong working knowledge of accounting principles with high attention to detail and accuracy in data entry.
Skilled in MS Word, Excel, IMOS, and smartPAL software (preferred).
Strong documentation skills and ability to follow through tasks with precision.
Capable of working independently, managing multiple priorities, and meeting strict deadlines.
Excellent communication abilities, both written and verbal.
