Preparing and circulating board resolutions and maintaining the minutes books.
Preparing meeting agenda, attendance list for quarterly meetings, logistics arrangement for Board/Board Committee meetings including security clearance, uploading meeting packs into the e-system etc.
Preparing and collating information on directors disclosure at year end and notifying SGX of change in directors shareholding interests via SGXNET, including notification of change of substantial shareholders interests.
Assisting/attending Annual Report/Annual General Meetings in collating and logistics matters, including preparation of directors write-up, senior management write-up, corporate information and group structure, booking of meeting venue etc.
Assisting to release announcement/press release to SGX via SGXNET
Updating statutory records, portfolio, masterlist and database for board changes and changes in shareholdings etc and ACRA lodgement
Incorporation of public and private limited companies and prepare post-incorporation documents
Corporate Secretariat functions for ST Engineering group companies for local incorporated entities and provide oversight for overseas entities. including attending and drafting of board of directors meetings minutes for the subsidiaries/JV Cos.
Arranging meeting dates and booking of rooms.
Assisting in daily administrative matters.
Other matters assigned
Education & Experience
ICSA certification
Main board listing experience required
At least 4 - 5 years of corporate secretarial experience, including 2 years or more in a listed company
proficiency in English (written and spoken)
Good written and verbal communication skills, customer focused, with the ability to provide simple advice on corporate secretarial issues
Good understanding of the Singapore Companies Act, SGX listing requirements, Corporate Governance requirements and related regulatory policies and ability to maintain highest standards of confidentiality, discretion and integrity
