Job Responsibilities:
- Within organization structure, works to identify and implement opportunities for quality improvements and cost savings related to standardisation and utilisation by managing in the selection, evaluation, procurement, monitoring, analysis and implementation of high quality, efficient and cost-effective products, services, processes and suppliers
- Facilitates objective decisions regarding the purchase of supplies, services, and equipment by ensuring the appropriate individuals are involved in each stage of the process and those objective decision criteria are developed and utilised in all major contracting decisions and continuously enhance the contract portfolios
- Develops and maintain internal control policies and procedures pertaining to the procurement process
- Oversees the completion of all appropriate documentation necessary to assure all vendors are compliant with SNM's policies and procedures in the scope of their supply and pricing contracts for Nursing Home, Welfare Home and Senior Care Centres.
- Manage all RFQ/RFP and tenders for all business services based on operation plans.
- Develops an annual expense reduction plan that identifies, quantifies and schedules areas of focus, targeted pricing levels, standardisation, contracting and utilisation management projects
- Provides periodic reports to all levels of the organisation regarding the status of the expense reduction
- Manages and develops staff regarding product and supplier selection, vendor management, order processing, invoice discrepancy and resolution processes, etc.
- Mentors and develops procurement staff so that the highest service levels are provided to business units and optimal reductions are achieved in the SNM's cost structure
- Monitors staff performance and gives objective counselling.
- Prioritizes and manages work assignments related to all improvement initiatives so that all projects are completed on time with optimal results
- Implement adhoc projects and other business initiatives as directed by Management.
Job Requirements:
- Degree in Business / Purchasing & Logistics or equivalent
- At least 5 years of relevant experience, preferably in health and community care
- Demonstrated experience in contract negotiations, vendor management and group purchasing
- Detail-oriented with the ability to analyse information and formulate effective plans for using information and achieving outcomes.
- Good knowledge of eProcurement i.e TenderBoard.Biz
- Excellent communication and interpersonal skills including a high degree of professionalism and personal presence
- Solutions-oriented mindset and sound decision-making rationale
- Strong problem analysis and problem-solving skills
- Ability to work within tight timelines and has high-stress tolerance
- Good planning skills to maximise the output of resources allocated
Competencies:
Must Have
- Stakeholders Management - Level 5
- Continuous Quality Improvement - Level 4
- Contract Development and Management - Level 6
- Financial Budgeting - Level 4
- Procurement Coordination and Policy Development - Level 5
- Procurement Performance Monitoring - Level 4
- Vendor Management - Level 5
Good to Have
- Business Presentation Delivery - Level 4
- Project Coordination - Level 5
- Project Feasibility Assessment- Level 5
- Big Data Analytics - Level 5
Critical Core Skills
- Communication - Intermediate
- Influence - Intermediate
- Collaboration - Intermediate
- Adaptability - Advanced
- Decision Making - Intermediate
.Please refer to Technical Skills and Competency (TSCs) and Critical Core Skills (CCSs) in Skills Framework for Social Service Industry via this link
