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affin group

Manager, Procurement

affin group
Malaysia, Kuala Lumpur
5-8 Years
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Job Description

Create the future with Affin! You too can make a difference.

We continuously innovate to transform our financial services landscape - making banking better and easier. Join us at AFFIN, where the open minds meet and be inspired by a shared commitment to great work. You too can make a difference.

Job Purpose

  • To manage the day-to-day contract and vendor management activities for Technology and NonTechnology categories in accordance with established policies, procedures and governance frameworks.
  • The role manages operational execution, vendor performance monitoring, contract compliance and outsourcing records, while escalating risks and recommendations to the Head of Department.

JOB ACCOUNTABILITITES

  • Vendor & Outsourcing Management
  • Manage vendor onboarding, registration and due diligence activities in line with established policies and procedures.
  • Maintain vendor segmentation based on defined risk, criticality and spend criteria.
  • Maintain and update the Outsourcing Register in compliance with BNM policy and guidelines.
  • Maintain and update vendor watchlist and referred list based on risk indicators, performance issues, compliance concerns or management directives.
  • Ensure vendors on the watchlist and referred list are subject to enhanced monitoring and escalation where required.
  • Regularly evaluate and refine vendor management policies and procedures to improve effectiveness and efficiency.
  • Contract, Performance & Cost Management
  • Administer contract lifecycle activities, including tracking of renewals, expiries, variations and terminations.
  • Monitor contractual obligations, SLAs and KPIs and identify deviations or noncompliance.
  • Coordinate vendor performance reviews, document outcomes and track agreed remediation actions.
  • Maintain contract and spend data to support renewal planning and cost management initiatives.
  • Risk, Compliance & Audit Support
  • Ensure vendor activities comply with internal policies, contractual terms and applicable regulatory requirements.
  • Coordinate thirdparty risk assessments and vendor reviews with relevant internal stakeholders.
  • Prepare and compile vendor and outsourcingrelated documentation for internal, external and regulatory audits.
  • Track audit issues and remediation actions and provide regular status updates to Head of Department.
  • Reporting
  • Maintain accurate and up-to-date vendor register, contracts and performance data.
  • Develop and maintain dashboards and reporting tools to track vendor performance, contract status and compliance metrics.
  • Communicate insights and updates to senior management and key stakeholders through structured reports and presentations.
  • Ensure timely and accurate reporting to support decision-making and audit reviews.
  • Other duties
  • Perform other responsibilities and duties periodically assigned by superior in order to meet operational and/or other requirements.

Job Requirements

  • Bachelor's in Law, Business Administration, Finance, Information Technology, Engineering or related field.
  • At least 5 to 8 years with Procurement/Supply Chain, Contract Management and/or IT project delivery background with proven track record of managing contracts or vendors.
  • Excellent communicator both written and verbal in English.
  • Experience in stakeholder management internally and externally with suppliers in complex business environment.
  • Good logical and positive thinking, details orientation, well organized and process driven mindset.
  • High integrity, self-motivated and ability to identify problems, contribute, proposed solutions and follow-up diligently towards resolution.
  • Team player and able to learn quickly and work effectively across the bank.
  • Sound knowledge of technology vendor and contracting methodology.
  • Demonstrate strong knowledge of Microsoft Office tools, SharePoint.
  • Preferably with some level of familiarity with IT environment, emerging technologies and IT standards, policies and procedures and project management framework.
  • Able to perform analysis and reports and develop plan to address challenges, opportunities and synergies with a strategic mindset for various lines of business.
  • Risk awareness and Third-Party Risk Management skills.

More Info

Job Type:
Permanent Job
Industry:
Other
Function:
Financial Services
Employment Type:
Full time

About Company

affin group

Job ID: 147583835

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Last Updated: 30-06-2026 00:44:56 PM
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