Manager, Admin

1. School Operations and Administration

• Lead and oversee daily school operational and administrative functions.

• Ensure smooth implementation of operational systems, processes, and workflows.

• Develop, review, and implement operational policies and procedures.

• Support the Principal in operational planning and school-wide initiatives.

• Ensure proper documentation and records management practices.

• Oversee office administration and administrative support functions.

2. Facilities and Resource Management

• Oversee school facilities, maintenance, infrastructure, and operational resources.

• Coordinate repair, maintenance, and upgrading works with vendors and contractors.

• Ensure school facilities remain safe, functional, and conducive for staff and students.

• Monitor inventory, procurement, and asset management processes.

• Support space planning and operational resource allocation.

3. Finance and Procurement Administration

• Support budgeting, financial monitoring, and resource utilisation.

• Ensure procurement processes comply with organisational policies and procedures.

• Monitor contracts, quotations, purchases, and vendor performance.

• Work closely with finance teams on operational budget matters and reporting requirements.

4. Compliance, Governance and Risk Management

• Ensure compliance with organisational policies, regulatory requirements, and audit standards.

• Support operational audit preparation and follow-up actions.

• Lead workplace safety, emergency preparedness, and business continuity planning.

• Monitor operational risks and recommend mitigation measures.

• Ensure data protection and confidentiality standards are maintained.

5. Transport and Operational Support Services

• Oversee transport operations and coordination for students where applicable.

• Work closely with transport operators and relevant stakeholders to address operational concerns.

• Ensure operational support services are responsive to student and school needs.

6. Stakeholder Management and Partnerships

• Build and maintain positive working relationships with parents, vendors, community partners, and external stakeholders.

• Coordinate with internal departments and external agencies on operational matters.

• Support communication and collaboration across teams.

7. Team Leadership and Staff Development

• Supervise and support administrative and operational staff.

• Provide guidance, mentoring, coaching, and performance feedback to team members.

• Support staff development and capability building.

• Foster a collaborative, positive, and service-oriented work culture.

8. Continuous Improvement

• Identify opportunities to improve operational efficiency and service delivery.

• Recommend and implement process improvements and system enhancements.

• Support organisational initiatives and change management efforts.

• Support organisational initiatives and change management efforts.

Job Requirements

Qualifications and Experience

• Bachelor's Degree in Business Administration, Management, Operations, or a related field.

• At least 5 years of relevant management experience, preferably in education, social service, healthcare, or related sectors.

• Experience in operations, administration, facilities, procurement, or stakeholder management.

• Prior supervisory or team leadership experience preferred.

Knowledge and Skills

• Strong organisational and operational management skills.

• Good leadership, communication, and interpersonal skills.

• Ability to manage multiple priorities and stakeholders effectively.

• Strong problem-solving and decision-making abilities.

• Familiarity with compliance, governance, and operational risk management.

• Proficient in Microsoft Office applications and administrative systems.

Personal Attributes

• Collaborative and team-oriented.

• Resourceful, proactive, and adaptable.

• Strong sense of responsibility and professionalism.

• Able to work independently while contributing effectively as part of a team.

• Committed to supporting an inclusive and caring school environment.

.The Admin Manager may be required to undertake additional responsibilities and projects as assigned by the Principal or organisation in support of school and organisational needs.