Management Executive Officer - Sengkang

Contract Period: From 1 January 2027 to 31 December 2027

Working hours:
. Mondays to Fridays: 8:30am to 5:30pm, inclusive of 45mins lunch break
. Services are not required on Saturdays, Sundays and gazette public holidays.

Scope of Services:

Customer service:
. Handle counter duties and inquiries at reception of the School General Office, ensuring smooth daily operations and accurate information delivery.
. Manage customer engagement by attending to phone and walk-in queries from parents, students, staff, and vendors in a friendly and professional manner.
. Provide positive service experiences, addressing concerns effectively and escalating issues when needed to ensure timely resolution.

Admin:
. Oversee bus bookings and ensure accurate scheduling and coordination for school transport needs.
. Manage daily mail by recording, sorting, and distributing incoming correspondence efficiently.
. Coordinate distribution of materials to teachers and students to support smooth school operations.

Finance:
. Liaise with buyers to verify vendors invoices, ensuring accuracy and compliance with school policies and financial procedures.
. Assist in collating supporting documents required for timely and accurate payment processing.

Procurement:
. Support and execute procurement transactions, including processing purchase requests and vetting purchase documents for accuracy and compliance.

Operations:
. Administer basic first aid to students as needed to ensure their safety and well-being.
. Manage inventory of stationery and office supplies, maintaining adequate stock levels.
. Perform any other duties or projects assigned by the school to support smooth operations.

Qualifications, skills and experience:

. Good interpersonal, communication skills and a collaborative team player.
. Good organizational skills and ability to work in a dynamic fast paced environment.
. Ability to multi-task with good time management.
. Proficiency in Microsoft Office applications and IT systems.
. At least 2 years of experience in customer service, admin, finance and/or procurement.
. Preferably 2 years of experience in a school environment.
. Possess Diploma or above qualification.