Logistics Project Engineer (IT)

Responsibilities

1. Project Coordination & Execution

. Support Project Managers in planning, tracking, and managing project schedules, deliverables, and milestones.

. Coordinate day-to-day operational activities to ensure alignment with project goals and deadlines.

. Monitor project progress and proactively flag risks, delays, or resource constraints.

. Assist in preparing project reports, status updates, and presentations for management and clients.

. Coordinate meetings, prepare agendas, record minutes, and follow up on action items.

. Support communication between project teams, vendors, and clients.

2. Documentation & Reporting

. Maintain organized and up-to-date records of project documents, drawings, correspondence, and reports.

. Ensure proper documentation control, versioning, and compliance with project standards.

. Support preparation of quotations, procurement documents, and change request submissions.

. Compile periodic progress reports and assist in preparing project presentations and status updates.

. Track submission and approval of shop drawings, RFIs, and other project deliverables.

3. Procurement, Logistics and Operational Support

. Coordinate logistics such as site access, equipment delivery, and resource allocation.

. Track inventory and materials used for ongoing projects.

. Liaise with vendors, subcontractors, and internal departments for timely support and resolution of operational issues.

. Assist in the preparation of purchase requests, delivery tracking, and materials documentation.

. Liaise with suppliers and subcontractors to ensure timely delivery of materials and services.

4. Financial & Administrative Support

. Support in monitoring project budgets, invoices, and cost records.

. Handle administrative tasks such as expense claims, timesheets, and travel arrangements for project staff.

. Coordinate with finance and HR departments for project-related matters.

5. Quality, Safety & Compliance

. Ensure documentation complies with company and client requirements.

. Assist in tracking and recording safety reports, inspection records, and quality control forms.

. Support adherence to project governance, safety, and quality standards.

. Assist in audits, documentation checks, and compliance reporting.

Requirements

Education:

. Diploma or Degree in Supply Chain Management, Business Administration, Project Management, Engineering, or a related field.

Experience:

. 2 years of experience in project coordination, operations, or administrative support roles, preferably in a project-based or construction/engineering environment.