Logistics Administrator

The Logistics Administrator supports the end-to-end movement of materials, components, and finished semiconductor products. This role ensures timely and accurate coordination of shipments, inventory transactions, import/export compliance, and documentation. The Logistics Administrator works closely with production, purchasing, warehouse, planning, and customer service teams to maintain smooth operational flow in a fast-paced contract manufacturing environment.

Responsibilities:

• Coordinate outbound shipments of finished goods
• Schedule pickups and deliveries with freight forwarders, carriers, and courier services
• Track shipments and provide status updates to internal teams and customers
• Prepare and review shipping documents: packing lists, invoices, AWBs/BLs, COO, MSDS, and customs forms
• Ensure adherence to import/export regulations (e.g., HS codes, ECCN, controlled goods, export licenses)
• Maintain accurate logistics records in accordance with corporate and regulatory requirements
• Process inventory movements in ERP systems (Outbound goods, transfers, RTVs, shipment confirmations)
• Reconcile discrepancies between physical stock and system data in coordination with warehouse teams and production
• Communicate shipment schedules and logistics issues to customers and suppliers
• Handle customer shipping requirements (labeling, packaging standards, documentation templates)
• Resolve logistics-related issues such as delays, damages, and discrepancies
• Work closely with Production Planning to ensure timely shipment of Finished Products to the client
• Support Quality team for RMA shipments, incoming inspections, and quality holds
• Maintain updated SOPs for logistics processes and system transactions
• Support logistics KPIs reporting (OTD, freight cost, cycle time, etc.)
• Partner with Procurement, Sales, Customer Service, and Operations teams to support order fulfilment
• Assist in improving logistics processes and implementing cost-saving initiatives
• Handle damaged goods, lost shipments, or delivery exceptions
• Coordinate corrective actions with carriers and internal teams
• Ensure service recovery in case of delays or customer dissatisfaction

Requirements:

• Diploma in Logistics
• 1-3+ years of experience in logistics, transportation, or supply chain operations
• Strong knowledge of shipping procedures, freight terms, and carrier operations
• Experience with ERP, WMS, and transportation management systems (TMS)
• Proficiency in Microsoft Excel and general data entry
• Excellent communication, organizational, and problem-solving skills
• Ability to manage multiple priorities and work in a fast-paced environment
• Experience with import/export processes and customs compliance
• Familiarity with Incoterms
• Knowledge of LTL, FTL, parcel, ocean, and airfreight
• Strong analytical skills and process-improvement mindset