Logistics Admin Executive

Job Responsibilities :-

• Prepare and maintain daily, weekly, and monthly reports (delivery & inventory).
• Handle DOs, incoming DOs & invoices, issuing of SCN, PO matching, and filing (physical & digital).
• Maintain customer, supplier, and transporter records.
• Support audit, ISO, safety, and compliance documentation.
• Coordinate office supplies and general admin matters.
• Plan and schedule daily deliveries and collections based on customer orders.
• Coordinate with drivers, transporters, and 3PL for delivery arrangements.
• Optimize route planning to reduce cost and improve delivery efficiency.
• Monitor delivery status, handle delays, and update customers accordingly.
• Prepare delivery schedules, loading plans, and supporting documents if required (eg, HT Certificate) .
• Communicate with customers on order confirmation, delivery schedules and urgent or ad-hoc requests .
• Coordinate between sales, production, warehouse, and logistics teams.
• Handle basic customer complaints related to delivery or quantity discrepancies.
• Ensure deliveries comply with site safety rules.
• Support warehouse safety initiatives and audits.

MINIMUM REQUIREMENTS

• At least a Diploma in any field.
• Proficient in Microsoft Words & Excel.
• Meticulous sense of responsibilities & follow up skills.
• Good interpersonal skills and be able to work in fast paced environment.
• Able to work independently with initiative and self-disciplined.
• Fluent in English and Mandarin to liaise with Mandarin speaking associates.
• Able to communicate effectively with both external and internal parties.