Legal Secretary - UK Law Firm

Company Overview:

Our client is one of the most prestigious UK law firms in the world, consistently ranked highly in various legal directories, including Chambers and Partners and The Legal 500. With more than 30 offices spanning Europe, Asia-Pacific, Africa, and the Middle East, they pride themselves on their standard of excellence as a legal service provider and have a stronghold across sectors like finance, corporate litigation, and real estate.

Job Summary:

As a Legal Secretary, you will be providing key administrative support to 1-2 Partners and their teams. The candidate that will thrive in this role is someone who is independent, dynamic, and enjoys a fast-paced and detail-oriented environment while being able to pick things up quickly and maintain impeccable professionalism in their work.

Key Responsibilities

• Provide secretarial support to 5-6 fee earners, including scheduling appointments, meetings, and screening all incoming and outgoing communications.
• Oversee the production of legal documents, both internally and externally, ensuring consistency in formatting, numbering, and other details.
• Assist lawyers with the billing process, ensuring timely submission of bills. This includes drafting pre-bills, editing narratives, preparing cover letters/emails, and finalising bills.
• Prepare and submit expense claims for lawyers in line with firm policies, following up on necessary authorisations.
• Maintain confidentiality and exercise discretion in handling sensitive information.

Requirements

• Proven experience of minimally 5-10 years as a Legal Secretary in a reputable law firm is required, preferably with some exposure to an offshore set up.
• Exemplary spoken and written communication skills in English are essential.
• Capable of working both independently and collaboratively as a team player.
• Proactive, driven, and demonstrates resilience and the ability to perform effectively under high-pressure situations.
• Exceptional professional conduct and excellent cross-cultural communication skills while handling communications discreetly and maintaining confidentiality.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. By submitting your application, you give us permission to store and use your data for recruitment purposes in accordance with our privacy policy.