Legal Secretary

About the Company

Our client is an international law firm with an expansive network, known for pioneering legal work and supporting the world's leading corporations and financial institutions. They offer a dynamic, growth-oriented environment where innovation and commercial mindsets are celebrated.

About the Job

Joining a highly motivated secretarial team within the asset finance team, you will provide proactive, top-tier administrative and technical support to an assigned group of fee earners as well as the broader team.

Your core responsibilities will include:

• Administrative & Executive Support: Managing complex diaries, schedules, client calls, and hospitality bookings coordinating detailed international travel itineraries and managing expense reimbursements.

• Technical Document Production: Drafting, formatting, amending, and proofreading transactional documents preparing signature pages, closing sets, and transaction bibles and building PowerPoint presentations for pitches and tenders.

• Corporate & Legal Filings: Conducting ACRA, LawNet, and regulatory searches assisting with e-filings, stamp duty submissions, and conflict checks.

• Matter Management & Finance: Overseeing matter creation/closure, tracking WIP reports, drafting engagement letters, preparing billing narratives, and coordinating client invoices and collection follow-ups.

About the Manager

You will report directly to the Secretarial Manager / Practice Group Head and work in close partnership with a dynamic team of fee earners (Partners, and Associates). The leadership team values autonomy, clear communication, and a collaborative spirit-offering an environment where your initiative is recognised and supported.

Skills and Experience Required

To be successful in this role, you should possess:

• Prior experience as a Legal Secretary or Legal Assistant, preferably within the asset finance (shipping / aviation) practice area.

• Strong proficiency in MS Office (Word, PowerPoint, Excel) and familiarity with legal technology platforms (e.g., ChromeRiver, InterAction, Intapp, ACRA, LawNet).

• Outstanding document formatting, proofreading, and word-processing skills with meticulous attention to detail.

• Proven ability to manage competing priorities and complex travel arrangements in a fast-paced environment.

• Excellent verbal and written communication skills with a polished, professional demeanor.

• A strong team-player mindset paired with the self-motivation to work independently when needed.

If you believe you have the right skills, experience and drive to succeed, please apply now.

EA: 94C3609 / Reg: R1872162 (Consultant in charge - Colleen Wang)