Oon & Bazul, a leading law firm in Singapore is looking to hire an experienced Legal Secretary in the Litigation & Dispute Resolution practice area.
The job description includes but are not limited to the following: -
File & Secretarial Support
- Maintaining file list
- Document Management System: saving emails, correspondences, pleadings and etc.
- Engrossing / Formatting Letters
- File opening and closing procedures, including conflict checks
- Filing of documents via e-Litigation
- Case preparation
- Assist in the drafting of legal documents
- Managing matter deadlines, monitoring progress of matter and generating matter status reports
- Scheduling appointments for meetings and calendaring deadlines
Admin Support
- Doing claims and payment vouchers for team members
- Doing up file-related / marketing forms
- Dial teleconference / overseas calls
- Entering name cards into email / software
- Serving drinks to Partners / Associates clients if receptionists are unavailable
- Covering Reception on a rotational basis
- Photocopy, Scan, Fax, Print & Bind documents
- Formatting of documents (Merge, paginate documents, track changes)
Financial Management
- Keying in Partners / Associates time in software
- Doing TOFs & Credit Notes
- Preparing bills / invoices and statements of accounts
- Sending bills to clients
- Chasing clients on receivables
- Assist Partners / Associates in meeting billing target
Searches
- ACRA searches
- Bizfile searches
- AML searches
- Causebook searches
Requirements
- IT savvy (basic understanding of MS Office, Outlook and etc.)
- Minimum 2 years of relevant working experience in a Law Firm, preferably with Litigation and Dispute Resolution practice area
- Efficient, well organized, able to work well under pressure and adhere to strict timelines
