Legal Secretary

Reporting to the Office Manager, the Legal Secretary will provide support to lawyers in our Singapore

.Formatting of legal documents

.Time entry

.Preparation of invoices and expense reimbursements

.Initiating conflicts checks and new business intake processes

.Arranging meetings and conference calls

.Maintaining the contact database for lawyers

.Maintaining physical and electronic filing systems

.Assisting with the preparation of presentation materials

.Preparing Excel spreadsheets

.Coordinating with office administration staff for delivery and other relevantarrangements

.Helping in internal and external events

.Screening incoming calls

.Archiving inactive files

.Providing coverage when other secretaries are on vacation or in need

.Other duties as assigned

QUALIFICATIONS

Weare looking for a Legal Secretary with:

.A minimum of 5 years experience in a similar role, in an international or local law firm environment.

.Excellent personal communication skills and strong organizational abilities.

.High attention to detail, including exceptional proofreading skills.

.Ability to perform under pressure, independently and as part of a widerbusiness services team.

.Consistent positive attitude with a can do mentality.

.Proven discretion and trust in dealing with confidential and sensitiveinformation.

.Advanced PC skills, including Microsoft Word, PowerPoint and Excel, and ability to learn new IT skills office undertaking tasks including but not limited to: such as InterAction and other database systems.