This role will be responsible for enhancing the efficiency and effectiveness of the firm's lawyers by providing comprehensive administrative support while working in a global team environment with a real-time work ticketing system (ServiceNow).
Job Scope:
- Providing after hours secretarial support to a team of lawyers (Mon to Fri 3:30 PM to 10:30 PM)
- Heavy document management/edits
- Handling daily time entry, expense reimbursement, calendaring and scheduling, and travel arrangements
- Proactively learning internal systems and processes to find innovative solutions to problems and requests
- Preserving the confidentiality of firm and client protected information
- Generating, editing, and posting client invoices
Job requirements:
- Min. 4 to 5 years of legal secretarial experience in offshore law firms
- Excellent word processing skills especially with table of contents, mark up/black-lining/track changes
- Strong proficiency in MS Word, Powerpoint and Excel
- Good command of English and communication skills
- Meticulous and has a good eye for details
- Good organisational skills, able to multi-task and to work on own initiatives
- Proactive and able to anticipate future needs
How to apply:
Interested applicants please submit an updated resume and a recent photo in MS Word format to: constance @officesecretaries.com.sg
- Please state your availability, current and expected salary and reasons for leaving past and present jobs.
- All applicants will be treated with the strictest confidentiality.
- We regret that only shortlisted candidates will be notified.
