Legal Secretary (Legal Services)

Description

• Perm
• Must have prior experience in legal industry as a legal secretary.
• Strong communication and coordination skills to support the legal team.
• Able to work well within a fast-paced environment.

Our client is seeking a highly organized and detail-oriented Legal Secretary to join their reputable law firm. The successful candidate will provide comprehensive administrative and clerical support to their legal team, ensuring smooth and efficient operations.

This role requires excellent communication skills, the ability to manage multiple tasks, and a strong understanding of legal procedures and documentation.

Responsibilities

• Supporting fee earners and their clients with effective communication.
• Managing day-to-day secretarial tasks, including scheduling, travel arrangements, expense processing, and filing (both digital and physical).
• Handling bulk printing, scanning, photocopying, document formatting, and administrative support for Word and PowerPoint files.
• Assisting with practice group organization, including client and matter file setup, conflict checks, KYC procedures, and database updates.
• Helping with the monthly billing process by generating invoices, using finance and time tracking systems, and resolving account queries.

Skills and Qualifications

• Proven experience as a Legal Secretary or in a similar administrative role within a legal environment.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and legal practice management software.
• Strong knowledge of legal terminology, procedures, and documentation.
• Excellent organizational skills and attention to detail.
• Ability to handle sensitive and confidential information with discretion.
• Strong communication skills, both written and verbal.
• Ability to multitask and prioritize tasks in a fast-paced environment.