Company Overview:
Our client is an established offshore law firm with a strong global presence. The firm provides a broad range of legal services to local and international clients across multiple practice areas and is known for its professional and collaborative working environment.
Job Summary:
As a Legal Secretary, you will be providing key administrative support to 5-6 fee earners. The candidate that will thrive in this role is someone who is independent, dynamic, and enjoys a fast-paced and detail-oriented environment – while being able to pick things up quickly and maintain impeccable professionalism in their work.
Key Responsibilities:
- Provide secretarial support to 5-6 fee earners, including scheduling appointments, meetings, and screening all incoming and outgoing communications.
- Coordinate all travel and submit expenses and claims in line with firm policies.
- Track and manage all documents and actions required for financial transaction closings, including formatting and preparing draft agreements.
- Ensure timely completion of signatures, notarizations, and regulatory filings.
- Organize and compile closing binders post-transaction.
- Track time entries and draft and finalise monthly billing narratives.
- Maintain confidentiality and exercise discretion in handling sensitive information.
Requirements:
- Proven experience of minimally 5-10 years as a Legal Secretary in a reputable law firm is required, preferably with some exposure to an offshore set up.
- Exemplary spoken and written communication skills in English are essential.
- Proficiency in handling legal documentation is a must, and a familiarity with banking and finance processes is highly advantageous.
- Proactive, structured, driven and capable of juggling multiple priorities and timezones at once, with excellent cross-cultural communication skills
- Able to work both independently and collaboratively as a team player.
- Demonstrates resilience and the ability to perform effectively under high-pressure situations with exceptional professional conduct and discretion
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. By submitting your application, you give us permission to store and use your data for recruitment purposes in accordance with our privacy policy.
