Key Responsibilities
1. Tenancy Management
- Draft, review, and format tenancy agreements, lease documents, and related correspondence.
- Review tenancy agreements and legal documents in both English and Chinese (where applicable).
- Track key tenancy dates including lease commencement, expiry, renewal options, and rent review periods.
- Manage lease renewal processes, including preparation of documentation and coordination of approvals.
- Liaise with landlords, mall management, and external legal counsel on tenancy matters.
- Maintain a centralised database of tenancy agreements and outlet-related documents.
- Support new outlet openings and closures from a tenancy documentation perspective.
2. Trademark & Intellectual Property Management
- Assist in trademark application processes, including preparation and submission of required documents.
- Track trademark application status, deadlines, and renewal dates.
- Maintain and update trademark portfolio records (local and international, where applicable).
- Liaise with external trademark agents and legal counsel on filings, oppositions, and renewals.
- Monitor potential trademark infringements and escalate issues where necessary.
3. Contract & Legal Documentation
- Draft, review, and format standard legal documents including NDAs, supplier agreements, and service contracts.
- Assist in reviewing bilingual (English/Chinese) contracts where required.
- Maintain proper version control and document tracking.
- Ensure legal documents are properly filed and organised (both physical and digital).
4. Administrative & Coordination Support
- Manage calendars, deadlines, and reminders for tenancy and trademark matters.
- Liaise with internal departments (Operations, Finance, Marketing) on legal and brand-related matters.
- Support coordination with external stakeholders including landlords, lawyers, and agents.
5. Compliance & Reporting
- Ensure timely renewal of leases and trademarks to avoid business disruption.
- Prepare periodic reports on tenancy status and trademark portfolio updates.
- Assist in regulatory filings where required.
6. Financial & Billing Support
- Track legal expenses related to tenancy and trademark matters.
- Process invoices from landlords, legal firms, and trademark agents.
Qualifications:
- Diploma in Law, Bachelor's degree in Law, Legal/ParalegalStudies, or a related field.
- Fresh graduates are welcome to apply.
- Knowledge of legal terminology and procedures.
- Proficiency in Microsoft Office Suite.
- Strong organizational skills and attention todetail.
- Excellent verbal and written communication skills.
- Ability to handle confidential information withdiscretion.
- Strong time management skills and the ability toprioritize tasks in a fast-paced environment.
