Learning & Development Coordinator

Joining Arup

Arup's purpose, shared values and collaborative approach has set us apart for over 80 years, guiding how we shape a better world.

About Arup

Arup is the creative force at the heart of many of the world's most prominent projects in the built and natural environment. Working in more than 140 countries, the firm's designers, engineers, architects, planners, consultants, and technical specialists work with our clients on innovative projects of the highest quality and impact. As a wholly independent organisation, we are owned in trust for the benefit of our employees and their dependants: with no shareholders or external investors we determine our own business priorities and direction.

About Arup University

Established in 2009, Arup University (AU) sits at the heart of how Arup learns, innovates, evolves, and delivers its best work. We enable our firm to see further, design better, and create lasting impact. Our mission is to help our members, leadership, and clients navigate change, deliver excellence, and thrive in a fast-changing world.

The core focal areas of Arup's Strategy - enabling Total Design, being immersed in our markets, being agile and borderless, and providing an industry leading member experience - are all enabled by the capabilities, programmes, and services provided by AU. This includes our strategic foresight, research and innovation capability, our learning function, capabilities in knowledge- and information management, as well as our global skills networks and work in heritage.

https://www.arup.com/about-us/arup-university/

The Opportunity

We have an exciting opportunity for a Learning & Development Coordinator to join a passionate team which is striving to shape Arup's Learning culture and make a lasting impact on organisational development. This is a great opportunity for someone with experience in L&D administration who is ready to take the next step in their career.

In this role, you will help organise and deliver learning programmes and courses which support our people, primarily in the APAC region, and across the globe. You will work closely with colleagues, online and in person, to make sure everything runs smoothly, from planning sessions and managing logistics to tracking participant engagement and helping improve our learning experiences.

You will be part of a global Learning team which is shaping how learning happens at Arup, and you will gain valuable experience in programme management while working in a dynamic, international environment.

The Learning team is part of the wider Arup University group, which has team members located in offices around the world. This role will be located in the Singapore office, and the successful candidates will work virtually with different team members across all time zones. Flexibility to support meetings and events outside standard hours is essential due to the global nature of the role.

Key responsibilities

• Planning and coordinating learning programmes, workshops, and events, both virtual and in-person, ensuring everything runs smoothly from start to finish.
• Supporting the team with scheduling, communications, and logistics, including managing calendars, booking venues or virtual spaces, and preparing materials.
• Tracking attendance, feedback, and evaluations, and helping to create clear, useful reports that show the impact of our learning activities.
• Helping to coordinate other learning opportunities, such as lunch & learns, knowledge-sharing sessions, onboarding activities, and ad hoc development events.
• Supporting the delivery of team-wide activities, including team meetings, away days, and internal communications that help keep everyone connected and informed.
• Researching new ideas, tools, and providers to help us improve and innovate our learning offer.
• Partnering with subject matter experts (SMEs) to make sure learning content is accurate, engaging, and relevant to our people.
• Looking for ways to improve how we run programmes and communicate with learners, including updating processes, templates, and guidance documents.
• Using our Learning Management System (LMS) to create and maintain engaging programme pages, ensuring that all learning content is up to date, well-organised, and easy for learners to access. This includes uploading materials, updating session details, managing enrolments, running reports, and making sure the user experience is smooth and intuitive.
• Collaborating with colleagues across the business, building strong relationships and supporting a positive learning culture.
• Contributing to global knowledge-sharing by documenting best practices and lessons learned.

Is this role right for you

We are looking for someone who has:

• Experience in supporting learning programmes, either virtual or in-person.
• Familiar with tools including Microsoft Office, Word, SharePoint, MS teams, and basic design or video editing software.
• An interest in, or familiarity with, tools including Virtual Learning Environments (VLEs) and Learning Management Systems (e.g. Moodle), Miro, and Menti.
• Strong organisational skills and attention to detail.
• The ability to adjust quickly to changing priorities and work comfortably in a fast-paced, evolving environment - you'll be flexible and adaptable.
• Good communication skills (speaking and writing)- Comfortable working in the English language in an international environment - you'll be talking to learners, facilitators, and senior stakeholders located in different cities across the globe
• Good collaboration skills - a team player who enjoys working with others and building relationships.
• A curious mindset and interest in new learning methodologies and technologies - someone who is keen to grow in their role.

NOTE: Flexibility to support meetings and events outside standard hours is essential due to the global nature of the role.

What we offer you

At Arup, we care about each member's success, so we can grow together.

We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup's legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling members to share in the results of our collective efforts.

Different people, shared values

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you're pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas - this drives our excellence.

Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion - we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at www.arup.com/careers/your-life-at-arup.

We are committed to making our recruitment process and workplaces accessible to all candidates. Please let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.

Our application process

To understand what to expect next, please visit https://www.arup.com/careers/recruitment-process/

Stay safe online - Arup will never ask for your bank details as part of our recruitment process.

Recruitment Agencies - We have a Preferred Supplier List of trusted partners to assist us when required and do not acknowledge any speculative CVs or unsolicited candidate introductions from agencies not on the list.