CompanyProfile
CBRE is theglobal leader in real estate services and leverages the industry's mostpowerful knowledge base to meet the commercial real estate needs of its clientsworldwide. Our vision is to be the preeminent, vertically integrated, globallycapable real estate service firm.
Job Title: LeadContract Support (SG & Malaysia)
CBRE Global Workplace Solutions is aleading global provider of integrated facilities and corporate real estatemanagement. We are recruiting a Business Unit Lead Contract Support to join theData Centres team located in Singapore.
Themain responsibility of this role is to provide leadership to the Business UnitContract Support team and financial and administrative support to the AssistantFinance Manager & Finance Manager for our Contracts within SG+ market(Singapore & Malaysia).
Main Duties AndResponsibilities
Finance
To Assist With The Control Of All Financial And Commercial Aspects Of Contracts Within The Business Unit, This Includes But Not Limited To
- Managing supplier invoices ensuring vendors are paid promptly and the team are resolving issues quickly.
- Monitor the contracts Open Purchase Orders over 60 days and support resolving issues.
- Monitor our aged debt and support both Contract Managers and Contract Support on resolving issues. Preparation of weekly aged debt report and to chase updates from site team on overdue AR.
- Monitor the contract's Work in Progress to ensure everything is current and support in closing out aged WIP
- Manage Unbilled Revenue Aging, support both Contract Managers and Contract Support on our invoicing issues (UBR no more than 30 days)
Support with intercompany pre-agreements & billings
- Support the mobilisation team with trainings, customer onboarding, project creation and implementing finance processes when mobilising new contracts
- Support the Assistant Finance Manager & Finance and Contract Support Manager with Month End tasks where needed
- Finance Systems (ERP) Champion - to keep Contract Support team up to date with any changes
Procurement
- Assisting BU Procurement Team for contract-related renewals for subcontractors
- Onboarding of BU overhead & new contracts vendors
- Co-owning knowledge in MySupplier & provide training when required
Commercial
- Must have understanding in the requirements & ensuring best practices across all contracts, such as Terms & Conditions, Purchase Orders, Invoices, etc
Projects
- aising POs & support with billing for projects
- Ensuring all documents are up to date & well-kept within the Projects Sharepoint folder
- Participating in bi-weekly projects review meetings
People /Contract Support
- Conduct Contract Support Interviews for potential and current vacancies
- Ensure Contract support new starters have all systems set up and necessary training has been carried out
- Provide ad hoc training for the Contract Support and Management team on SME subjects
- Plan and lead regular Contract Support Meetings
- Hold regular 1-1s with the Contract Support team to check on welfare, support on area of weaknesses and support with PDP actions
- Arrange and support with annual leave cover for Contract Support
QHSE / Reliability
- Systems administrator for CBRE platforms like Harbour and AccountIQ
- Ability to support SMEs to grant access to any new joiners
- Helping to collate data for reports within each Contract if necessary
Overhead/ Platform
- To provide administrative support to the Business Unit Leader, Assistant Finance Manager, Finance and Contract Support Manager and wider senior management team
- Raise Overhead POs on an adhoc basis
- Co-owning the BU South APAC Library Sharepoint - ensuring all are up to date
- To update organization charts for sites in the Sharepoint – ensuring all are up to date
Operations/ Contract
- Organise& attend Contract Reviews and contribute sharing best practice forimprovements
- Support in the mobilisation and demobilising of Contracts when required
- Overtime submission to payroll - reviewing of hours ensuring accuracy and correctness of each submission
- Drive governance meetings with contracts that need support with their financial issues i.e., forecast calls, Debt calls, etc with CFM and Contract Supports
