Responsibilities
(i) Process supplier invoices
- ensures all invoices are properly supported,
- ensures invoices are coded correctly,
- highlight discrepancies for troubleshooting
- posting of invoices
(ii) Process staff and volunteer claims
- ensure claims are properly supported
- in accordance with claim policies
- liaise with claimant when claims are not adequately substantiated, clarify issues
- have been approved by HOM
- code and post claims
(iii) Payment processing
- run payment reports
- preparing payment vouchers
- respond to payment enquiries from Suppliers, staff & volunteers
- communicate payments to suppliers and claimants
(iv) Reporting
- update expense report by vendors
- analyse trend for major expenditure & highlight major variances
(v) Adhoc duties
- fixed assets tagging
- tidying up fixed assets register
- verification of fixed assets
- creating a library for PRF in share drive
- run and post financial reports in share point
Requirements
- At least pursuing Diploma in Accounting / LCCI bookkeeping
- Proficiency in Microsoft Word & Excel
- Meticulous, demonstrate good initiative and inquisitive
- learn fast, work with sense of urgency
