Key Responsibilities:
Information Gathering & Reporting:
- Compile and organize project-related information.
- Schedule and coordinate meetings with stakeholders and vendors.
- Prepare meeting agendas and document detailed minutes.
- Follow up on action items discussed in meetings.
- Prepare regular status updates for the Project Manager.
Document Management:
- Maintain and organize all project-related documentation, including minutes from vendor meetings.
- Ensure proper version control of key project files.
- Create and update project documentation as necessary.
Stakeholder Communication & Milestone Tracking:
- Serve as a liaison between the Project Manager and internal stakeholders
- Distribute project updates and communications effectively.
- Address and respond to routine project-related queries.
- Monitor project timelines, flagging potential delays to the Project Manager.
- Track milestone achievements and deliverables.
- Keep project management tools updated with the latest project progress.
Quality Control & Change Request Management:
- Assist with the coordination of quality assurance activities.
- Support the user acceptance testing (UAT) process.
- Collect and organize feedback from UAT sessions.
- Log and track change requests, assessing their impact.
- Communicate approved changes to relevant parties.
Vendor Coordination & Administrative Support:
- Assist in managing daily interactions with vendors.
- Track vendor deliverables and performance.
- Coordinate meetings and communications with vendors.
- Handle administrative tasks related to the project.
- Support the coordination of training sessions for internal teams.
- Assist in developing training materials in collaboration with the vendor.
- Facilitate the security onboarding of new vendor team members.
- Support post-implementation activities.
Requirements:
- A degree in Information Technology (IT), Computer Science, or a related field.
- At least two (2) years of experience in IT project management.
- Proficiency in Microsoft applications such as Word, Excel, and Outlook.
- Experience with project management tools such as Confluence and Jira is a plus.
Interested candidates may apply directly to [Confidential Information] with your detail CV for immediate processing.
