(Hybrid) HR & Admin Assistant

Talent Acquisition & Onboarding

• Assist with recruitment activities, including posting job advertisements, screening resumes, and coordinating interviews.

• Support end-to-end onboarding processes, including preparation of onboarding documents and coordination of new hire arrangements.

• Liaise with hiring managers and candidates to ensure a smooth recruitment and onboarding experience.

Employee Communication & Engagement

• Assist in drafting and issuing standard HR communications, letters, and certificates.

• Support the coordination and organisation of employee engagement initiatives such as team-building activities, town halls, and company events.

• Assist in managing registrations for training courses, workshops, and learning programmes.

HR Administration & Compliance

• Provide administrative support to the HR Manager in daily HR operations.

• Maintain accurate and up-to-date employee records in the HR database, including staff confirmations.

• Monitor and track employee leave, overtime, and training records, verify and update online time schedules, and assist in preparing Time & Attendance, Leave, and Absenteeism reports.

Licensing, Telco & Regulatory Applications

• Assist with the application, renewal, and cancellation of work passes.

• Support medical check-up arrangements for employees as required.

• Maintain and track employee insurance records, including Foreign Worker Medical Insurance (FWMI), Work Injury Compensation Act (WICA), and security bonds.

• Assist in the application, monitoring, and renewal of liquor licences, SFA licences, telco renewals, and other regulatory or administrative requirements.

Office & Facilities Support

• Assist with ordering, monitoring, and replenishment of pantry items and stationery supplies.

• Coordinate with vendors to ensure timely top-up of office supplies.