Role Description
We are seeking an organized and proactive HR Coordinator to join our human resources team. In this role, you will support the day-to-day operations of the HR department by assisting with recruitment, employee relations, HR policies, and administrative tasks. You will play a key role in fostering a positive work environment, ensuring HR processes run smoothly, and providing a high level of support to employees and management.
Key Responsibilities:
- Recruitment Support: Assist in the recruitment process by posting job ads, screening resumes, scheduling interviews, and coordinating communication with candidates. Help ensure a positive candidate experience throughout the hiring process.
- Onboarding: Manage the onboarding process for new hires, including preparing new hire paperwork, conducting orientation sessions, and ensuring all necessary documentation is completed accurately.
- Employee Records: Maintain and update employee records in the HRIS (Human Resource Information System), ensuring that all employee data is accurate and compliant with relevant laws and regulations.
- HR Compliance: Ensure HR practices and procedures comply with labor laws and company policies. Assist in maintaining accurate documentation to comply with regulatory requirements (e.g., I-9 forms, health and safety compliance).
- Training & Development: Assist with the coordination of employee training sessions, including scheduling, logistics, and materials preparation. Help track employee development and training progress.
- Benefits Administration: Assist employees with benefits-related inquiries, including health insurance, retirement plans, and other company-sponsored programs. Help administer the open enrollment process.
- Employee Relations Support: Provide support to employees with general HR inquiries or concerns. Assist in resolving conflicts and promoting a positive work environment.
- Payroll Support: Collaborate with the payroll team to ensure that employee hours, bonuses, and deductions are accurately reported and processed.
- Performance Management: Assist in coordinating performance review processes, including scheduling reviews, gathering feedback, and preparing documentation.
- HR Reporting & Analytics: Assist in the preparation of HR reports, including turnover rates, employee engagement surveys, and other workforce metrics.
- Health & Safety Compliance: Ensure that the company adheres to health and safety regulations and assist with initiatives related to workplace safety and employee well-being.
- General Administrative Support: Provide administrative support to HR managers, including organizing meetings, maintaining calendars, and assisting with employee engagement initiatives or events.
Qualifications:
- Educational Background: A bachelor's degree in Human Resources, Business Administration, Psychology, or a related field. HR certifications (e.g., SHRM-CP, PHR) are a plus.
- Experience: 1-3 years of experience in HR or a related administrative role. Prior experience in recruitment, benefits administration, or employee relations is preferred.
- HR Knowledge: Basic understanding of HR principles, including recruitment, employee relations, performance management, and compliance with labor laws.
- Organizational Skills: Excellent organizational and time-management skills, with the ability to handle multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment.
- Communication Skills: Strong verbal and written communication skills. Ability to communicate clearly and professionally with employees at all levels.
- Attention to Detail: High attention to detail and accuracy in managing employee records, processing documentation, and handling confidential information.
- Problem-Solving Skills: Ability to handle sensitive HR issues with discretion and empathy. Strong problem-solving skills when dealing with employee concerns or administrative challenges.
- Confidentiality: Ability to maintain the confidentiality of sensitive employee information and handle HR matters with integrity and professionalism.
- Technical Skills: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and HRIS (Human Resources Information System) platforms. Familiarity with payroll software or HR analytics tools is a plus.
