Human Resources & Admin Executive

Human Resources & Admin Executive

We are looking for a proactive and detail-oriented HR & Admin Executive to manage end-to-end HR operations and support administrative functions. The ideal candidate is hands-on, resourceful, and comfortable handling both strategic HR matters and day-to-day administrative responsibilities.

We are looking for someone who:

. Demonstrates high integrity and professionalism when handling confidential information

. Is approachable, empathetic, and able to build trust with employees at all levels

. Is firm yet fair when enforcing company policies

. Has strong problem-solving and conflict management skills

. Pays attention to details while maintaining a big-picture perspective

. Is proactive and takes initiative to improve HR processes

. Is resilient and calm under pressure

. Possesses good judgment and discretion in sensitive matters

. Is organized and systematic in documentation and compliance matters

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Key Responsibilities

Human Resources

. Manage full-cycle recruitment process (job postings, candidate screening, interview coordination, background checks, preparation of employment contracts)

. Handle Work Pass applications, issuance, renewals and cancellations (including MOM submissions, foreign worker bonds, PCP matters, etc.)

. Manage employee onboarding and offboarding processes (orientation, documentation, exit clearance, handover)

. Process monthly payroll, CPF contributions, tax clearance, and employee reimbursements

. Prepare yearly IR8A submissions for current and former employees

. Administer government claims and statutory submissions

. Maintain accurate employee records, leave tracking, benefits administration, and timesheets

. Manage staff insurance matters, medical claims, and work injury compensation (including foreign workers)

. Maintain proper records of company assets, tools, and PPE

. Review and update company policies and Employee Handbook

. Support annual performance review process

. Prepare HR-related documentation (confirmation, promotion, increment, bonus letters, etc.)

. Provide guidance to management and employees on HR-related matters and local employment practices

. Support HR-related documentation and processes for ISO certification

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Administrative Support

. Handle HR-related documentation and filing

. Assist in organizing company events and engagement activities

. Manage office supplies, pantry replenishment, and general office administration

. Perform other ad-hoc duties as assigned

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Requirements

. Minimum 2 years of HR experience (experience handling foreign workers in construction industry preferred)

. Familiar with Singapore employment laws, MOM regulations, and statutory requirements

. Experience in payroll processing and HR administration

. Bilingual in English and Mandarin (to liaise with Mandarin-speaking associates and foreign workers)

. Proficient in Microsoft Office (especially Excel)

. Strong organizational and time management skills

. Able to work independently and meet deadlines