Job Summary
The HR Officer is responsible for supporting the company's human resource functions, including recruitment, onboarding, employee records management, payroll administration, work pass matters, employee relations, and compliance with company policies and employment regulations.
Key Responsibilities
Recruitment & Onboarding
- Coordinate recruitment activities, including job postings, candidate screening, interview scheduling, and reference checks.
- Prepare employment contracts and related hiring documents.
- Conduct employee onboarding and orientation programs.
- Maintain employee records and personnel files.
Payroll & Benefits Administration
- Assist in payroll preparation and verification.
- Administer employee benefits, allowances, leave, and claims.
- Ensure accurate maintenance of attendance and leave records.
Work Pass Administration
- Process and monitor work pass applications, renewals, cancellations, and related documentation.
- Liaise with relevant authorities and employees regarding work pass matters.
Employee Relations
- Address employee inquiries regarding HR policies and procedures.
- Support employee engagement and welfare initiatives.
- Assist in handling disciplinary matters and grievance procedures.
HR Administration
- Maintain HR databases and ensure employee information is up to date.
- Prepare HR reports and documentation as required.
- Support performance appraisal and training programs.
- Ensure compliance with employment laws and company policies.
Compliance & Policy Management
- Ensure HR practices comply with local labor regulations.
- Assist in developing and implementing HR policies and procedures.
- Support audits and compliance reviews when required.
Requirements
- Diploma or Degree in Human Resource Management, Business Administration, or a related field.
- Minimum 1-3 years of HR experience preferred.
- Knowledge of employment laws and HR practices.
- Experience in payroll and work pass administration is an advantage.
- Proficient in Microsoft Office applications.
- Strong communication, organizational, and interpersonal skills.
- Ability to handle confidential information with professionalism.
