Human Resource Executive

The HR Executive supports the Human Resource Manager and is responsible for carrying out a full spectrum of HR functions, with a primary focus on Training & Development and Employee Engagement, while ensuring smooth HR operations and quality service to internal stakeholders.

KEY RESPONSIBILITIES AND ACCOUNTABILITIES

A. FUNCTIONAL

Training & Development
. Administer and maintain accurate training and development records for all employees.
. Coordinate all in-house and external training programmes, including room booking, logistics, attendance tracking and learner communication.
. Manage course applications, liaise with training providers, process training grants, and verify related documentation.
. Track and manage the training budget, ensuring timely updates and accurate reporting.
. Collect training data and prepare evaluation reports, insights, and analysis for management review.
. Support the development and implementation of L&D initiatives including training calendars, capability-building programmes and staff development projects.
. Provide coordination support for organisational interventions such as workshops, development programmes and staff learning activities.
. Conduct basic in-house training, briefings or onboarding sessions when required.

Employee Engagement & Staff Welbeing
. Assist in planning, coordinating and implementing employee engagement initiatives.
. Support workplace wellbeing programmes and activities.
. Handle administrative aspects of staff welfare, such as purchase of baby hampers, condolences, and welfare-related items.
. Assist in driving culture-building efforts by collaborating with departments to enhance employee experience.
. Participate in committees, taskforces, and staff engagement groups as required.

Recruitment
. Manage the end-to-end recruitment cycle, including job posting, screening, interviews, and onboarding.
. Conduct security screening, pre-employment checks, and reference checks.
. Support recruitment initiatives such as career fairs and employer branding activities.
. Track, update and analyse recruitment statistics regularly.
. Administer recruitment and movement processes for Assistant Manager and below levels, including transfers and exits.
. Process applications for work passes for foreign staff.
. Support administration for staff on secondment or other employment schemes.

HR Operations & Admininstration
. Provide administrative support for performance management cycles and tracking of appraisals and contract renewals.
. Maintain personnel files for Assistant Manager level and below.
. Prepare HR reports and presentations.
. Support corporate governance and audit requirements, ensuring compliance and proper documentation.
. Assist in generating attendance sheets for meetings and tracking staff attendance.
. Manage procurement or requisition of items for the HR department.
. Provide administrative support to the HR Manager and Directors.
. Perform minute-taking when required.
. Participate in HR or organisational projects as assigned.
. Any other assigned duties. Reporting/ Compliance. Prepare and submit mandatory reports such as MSF monthly/quarterly/yearly reports, headcount reports and training reports.
. Handle statutory submissions, HR claims, grants and funding applications.
. Support compliance, audits, and corporate governance matters relating to HR processes.
. Participate in manpower-related surveys and reporting requirements.

B. MANAGERIAL
. Provide regular updates to the Human Resource Manager.
. Coach and guide junior staff, interns and temporary staff.
. Deliver presentations or conduct training sessions when required.

C. ORGANIZATIONAL
. To participate actively in all fundraising activities as well as any other commitments that Boys Town undertakes.
. To work in close collaboration with other staff, department and components of Boys Town.
. The Executive Director and or his/her representative may assign you any other duties that are within reason for the operational needs of Boys Town.

Requirements
. Diploma in Human Resource Management or related discipline.
. 0-3 years of HR experience. Experience in recruitment or training coordination is an advantage.
. Fresh graduates with strong interest in HR, training, or employee engagement are welcome to apply.
. Exposure to HRIS systems (e.g., Prosoft, BIPO) is advantageous.
. Basic understanding of the Employment Act.
. Proficient in Microsoft Word, Excel, PowerPoint, and Outlook.
. Strong interpersonal and communication skills.
. Able to work independently, manage multiple tasks and work well under pressure.
. Passion for serving the community and a strong desire to contribute meaningfully to the social service sector.
. Driven, proactive and purpose-oriented, with genuine interest in supporting staff development and wellbeing.
. Strong team player who enjoys working collaboratively across departments and disciplines.
. Positive interpersonal skills and ability to build trusting, respectful relationships.
. Strong communication skills-clear, warm, people-centered.
. Organized, adaptable, and able to manage multiple tasks in a fast-paced environment.