The HR Administrator is responsible for managing and executing various HR functions, including recruitment, employee relations, performance management, payroll, compliance, and employee engagement. This role ensures HR policies and practices align with business objectives and legal requirements while fostering a positive and productive work environment.
Key Responsibilities
- Oversee end-to-end recruitment, onboarding, and offboarding processes.
- Conduct pre-employment checks, work pass applications, and ensure compliance with hiring policies.
- Organize new hire orientation and manage exit formalities, including tax clearance and benefits processing.
- Serve as the point of contact for employee concerns and system resolution.
- Drive employee engagement initiatives and promote open communication.
- Support the performance appraisal cycle by coordinating evaluation timelines, tracking KPIs, and assisting employees and managers with the process.
- Coordinate compliance training and monitor employee development.
- Process and register training requisitions.
- Act as backup for processing payroll, ensuring accuracy in salary, deductions, and statutory contributions.
- Administer leave, medical benefits, and claims.
- Ensure HR policies comply with labor laws and company guidelines.
- Maintain employee records, support HR audits, and submit statutory reports.
- Manage HRIS and able to generate HR reports when required
- Support and administer HR projects, process improvements, and budget monitoring.
- Serve as the primary liaison for staff insurance matters, coordinating with insurance brokers to address inquiries and administer insurance claims.
- Main liaison with the Staff Welfare Committee in planning and coordinate employee engagement activities, well-being programs and HR events.
- Perform ad-hoc tasks as assigned by the HOD.
Qualifications & Requirements
- At least Diploma in HR, Business Administration, or related field.
- Minimum 1-2 years of HR generalist experience. Candidate with relevant experience may be considered for the Human Resource Executive position.
- Basic knowledge of labor laws and HRIS including payroll processes.
- Excellent communication and interpersonal skills to interact effectively with employees at all levels.
- Great problem-solving and conflict-resolution abilities.
- High attention to detail and accuracy in managing HR data and compliance.
- Ability to handle sensitive information with professionalism and confidentiality.
- Strong organizational and multitasking skills, capable of working independently and within a team.
