Human Resource & Admin Executive

Key Responsibilities:

1. Recruitment & Onboarding

• Manage end to end recruitment including job postings, shortlisting, interviews, and offer issuance for technicians / engineers.

• Collaborate with department heads to forecast manpower needs and maintain a hiring pipeline.

• Prepare employment contracts, onboarding documents, and facilitate smooth integration of new hires.

2. HR Administration & Compliance

• Maintain accurate employee records, attendance, leave, medical, and other HR documentation.

• To apply for work pass applications, renewals, and other government related submissions.

• Checking and verifying of staff expenses claim, petty cash, and prepare purchase requisition.

3. Employee Relations & Performance Management

• Support probation and performance reviews in coordination with department heads.

• Provide guidance and administrative support for grievance handling and employee relations issues.

4. Training & Development

• Conduct training needs analysis and coordinate internal and external training programs.

• Manage training related applications, renewals, and compliance for CSOC, Work at Height, and CoreTrade certifications.

• Maintain training records, track completion, and evaluate training effectiveness.

5. Administrative Support

• Manage company vehicle insurance renewal, road tax, corporate petrol card.

• Manage office stationery, T-shirt and name card orders, office parking applications, and petty cash payments.

• Administer office and site phone line applications and cancellations.

• Coordinate onboarding and offboarding of foreign workers.

• Maintain records of office and site safety training, tracking expiry dates, costs, and training hours.

• Support HR digitalization initiatives, workflow automation, and HRIS management.

• Assist with internal events, staff engagement activities, travel arrangements, and ad-hoc projects.

• Support payroll processing, claims, and HR reporting as required.

• Any other duties as assigned.

Job Requirements:

• Diploma / Degree in Human Resources, Business Administration, or related discipline.

• Minimum 1-3 years of experience in HR & Admin generalist role.

• Strong understanding of Singapore labor regulations and HR compliance.

• Proficient in Microsoft Office and HR software (e.g., Info-Tech, HRIS).

• Ability to multitask, work independently, and meet deadlines in a fast paced environment.

• Excellent communication, interpersonal, and organizational skills.