HR OFFICER

The mission of the HR Officer is to manage and support the entire employee lifecycle from an administrative perspective, including employment contracts, background checks, contractual changes, and offboarding, ensuring accuracy, compliance, and smooth HR operations.

RESPONSIBILITIES

Work Pass & Compliance

• Handle all work passes matters, including applications, renewals, and cancellations, ensuring regulatory compliance.

Onboarding, Offboarding & Employee Records

• Prepare and manage employment contracts and appendices, ensuring all hiring documentation is collected and organized.

• Coordinate employment background checks for all new hires, ensuring completion of the process

• Initiate new hire profiles and maintain accurate employee records in HR systems

• Maintain comprehensive personnel files with documentation from hire to departure

• Manage the probation process by monitoring outcomes and preparing appropriate HR documentation

• Coordinate employee offboarding, clearance, and departure documentation.

HR Administration

• Support end-to-end recruitment activities, including job postings, resume screening and pre-screening of candidates, interview coordination, and candidate communications.

• Support training administration by tracking training schedules, payments, and records, and coordinate employee participation.

• Process reference letter requests through the HR system

• Monitor the HR mailbox, respond to queries, and forward emails as appropriate.

• Assist in reviewing and verifying employee school fee subsidy forms before submission to the relevant department.

• Provide monthly billing details for GIRO and foreign worker levies to the Finance team.

• Responsible for coordinating and submitting mandatory surveys required by the Ministry of Manpower Singapore (MOM).

• Act as the main point of contact for all work-injury (WICA) related matters, including reporting, documentation, and coordination with stakeholders.

Payroll

• Execute full-cycle payroll for all employees, ensuring timely and accurate bank transfers.

• Update payroll records by entering changes in exemptions, insurance coverage.

• Review and verify overtime claims to ensure alignment with company policy and labor laws.

• Calculate and process prorated salaries, bonuses, and termination/redundancy payments.

• Ensure all payroll tax withholdings are calculated correctly and remitted to authorities on time.

• Prepare and submit statutory reports

• Act as the primary point of contact for employee payroll queries, resolving discrepancies

The precise list of responsibilities described above is only indicative and subject to change, according to the evolution and the needs of the department, and as required by the manager.