HR & Office Coordinator (6-Month Cover)

At Milestone, your work goes beyond what the human eye can see. Our video technology helps people make smarter, more responsible decisions-within and beyond security.

We are looking for a hands-on and highly organized maternity cover (6 months) to support recruitment, HR coordination, and office operations across APAC.

This is an execution-focused role with a strong emphasis on coordination and delivery. You will support recruitment activities, internal HR events, and day-to-day office operations, while also providing general support across People & Culture initiatives as needed.

You will be part of Milestone's Regional Business & People Support, APAC team, working closely with colleagues across Singapore, Australia, India, Japan, and South Korea. The team is collaborative, fast-paced, and supportive, with a strong focus on getting things done.

The working hours for this position is from Monday to Friday (9 a.m. to 6 p.m.) weekly and the employment period of 6-month is strictly non-extendable.

Key Responsibilities

Recruitment & HR Coordination

• Support recruitment activities including CV screening, interview coordination, and candidate communication
• Track candidate pipelines, maintain recruitment data and provide progress updates
• Assist with offer preparation and onboarding coordination
• Provide administrative and coordination support across other HR activities as needed

Internal HR Events & Office Coordination

• Support planning and execution of internal HR events and activities across APAC (with focus on Singapore)
• Support day-to-day office operations and administrative coordination such as:Internal communications (email, intranet, engagement tools)Onboarding and offboarding logistics (workspace, access, coordination)Coordinate meetings, events, and visitor arrangements

Key Competencies

• Strong organizational skills with attention to detail
• Able to manage multiple tasks and shifting priorities
• Clear and professional communication skills
• Proactive, reliable, and solutions-oriented
• Comfortable supporting a variety of HR and administrative tasks
• Able to work independently and collaboratively across teams

Qualifications & Experience

• 3-5 years of experience in HR, recruitment, or similar roles
• Experience in scheduling, coordination, or administrative support preferred
• Familiarity with HR systems (e.g., Oracle) or ATS is an advantage
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Strong multitasking and coordination abilities
• Comfortable working in a fast-paced, regional environment
• Fluent in English (written and spoken)