Job Description
As an HR Executive, you will manage the full spectrum of human resources functions for both construction site manpower and office staff. Your responsibilities will include:
- Handling recruitment activities for both construction site staff and office personnel (administration, project management, accounts, etc.), including job postings, candidate screening, and interview coordination.
- Liaising with recruitment agencies and foreign manpower suppliers for skilled/unskilled workers.
- Support onboarding and offboarding process.
- Manage work pass applications, renewals, and cancellations.
- Maintain accurate employee records (contracts, personal files, training record, and etc) for site workers and office staff.
- Assisting with monthly regulatory submissions (MOM, IMDA, OED reports, and other statutory surveys).
- Coordinate safety courses, technical training, office staff skills upgrading programs and any other training courses.
- Process the full cycle of monthly payroll accurately and on time, including deductions, allowances, claims, CPF contributions, and other statutory submissions.
- Assist in tax clearance submissions, NS claims, and government-paid leave reimbursements and levy waiver applications.
- Compiling yearly IR8A submissions for all employees.
- Handling staff enquiries on leave, salary, HR policies, benefits, and other HR-related matters.
- Preparing HR documents, including memos, staff appointment letters, confirmation letters, termination letters, warning letters, loan letters, and increment/promotion letters and etc.
- Supporting probation, confirmation, and annual review exercises.
- Assisting with yearly insurance renewals (WICA and FWMI).
- Assisting staff's appraisal via info-tech (yearly and/or before increment/confirmation).
- Manage and update the Primary Care Plan (PCP)
- Maintaining employee/worker files and ensuring Info-tech records are up to date.
- Ensure compliance with MOM, BCA, and other statutory regulations.
- Handle sensitive HR matters with discretion, upholding the highest ethical and data protection standards.
- Oversee work injury case and insurance compensation claim process.
- Assist in handling administrative work related to dormitory (Licence renewal, check in & out all related matter, Houserules briefing, etc)
- Prepare new/renewal Tenancy Agreement for dormitory and keep proper filling.
- Liaise with Account Department for dormitory rental billing matter.
- Other ad-hoc duties as assigned
Job Requirements
- Knowledge of Employment Act.
- Able to perform payroll calculation.
- Proficient in Microsoft Office, Excel & PowerPoint.
- Knowledge in payroll software (Info-tech) will be advantageous.
- Candidate must possess a Professional Certificate/NiTEC, Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree, Post Graduate Diploma, Professional Degree, any field.
- Min 2 years working experience preferred for this position.
- Responsible, meticulous and able to prioritize and meet tight deadlines
- Experience in the construction industry will be an advantage.
- Good working attitude and communication skills.
- Able to handle stress and accept multi-tasking and general administrative roles
- Be able to work independently and at the same time possess good team spirit
- Can work independently
