HR Executive #JurongIsland #NJH

Job Purpose

To administer all HR & Admin matters for the Terminal.

To maintain all necessary documents.

To perform and support key HR functions in the areas of Learning & Development, renewal of work passes, administration of ISO document and HR processes and assist HR & Admin Manager on the day to day operations.

Principal Accountabilities

Recruitment & Selection:

1. Determine future personnel needs together with line management.

2. Coordinates the placing of internal and /or external ads to find candidates.

3. Interviews for potential candidates and coordinates with line management concerning the fit with the job.

4. Review and revise tests or assessments for selection.

5. Coordinate all pre-employment to post-employment activities necessary.

Salary, Benefit & Claims:

6. Preparation of monthly employee payroll (80 headcount) and submission to bank.

7. Prepare monthly payroll report, reconciliation report and other reports to the respective department.

8. Take charge of the TMS, leave and staff benefits administration, leave accrual, sick leave etc. In HRMS.

9. Liaise with employees, vendors, insurance brokers, and banks to investigate and resolve payroll, benefit and claims matters.

10. Investigate and draft reports or letters on grievance.

11. Handles employees relations in an Unionised company.

Training & Development:

12. Identify training and development needs of staff in conjunction with line managers.

13. Establish the Annual Training Plan according to Learning Plan & Training Matrix.

14. Liaise with Line Managers, Health, Safety & Environment (HSE), Operational Excellence, and training providers on employees external and internal trainings.

15. Prepare training budget seek and obtains funding approval control costs against budget.

16. Direct planning and organization of all workshops that are offered.

17. Sourcing for relevant training providers whenever necessary.

18. Preparation of training materials or presentation whenever necessary.

19. May design and implement assessment programs to identify potential and training needs or evaluate training effectiveness.

20. Train employees on the use of the HRMS or other trainings and provide orientation to new joins.

Documentation & Record Keeping:

1. Maintain all personnel files, ensuring strict confidentiality of information.

2. Maintain all personnel medical records & claims, ensuring that routine medicals are arranged and completed on time.

3. Maintain all personnel training records and coordination of training with service providers & HSE.

4. Maintaining, and ensuring timely update, of all Company records and Licenses.

5. Review and update HR manuals and forms (in DMS) with consultation of the Manager.

Other Administration duties:

6. Arrange & liaise with appointed clinic & Line Managers on periodical OH checks with Raffles Medical Group.

7. Carry out the required administration functions within the office.

8. Complies with HSESQ Management System.

9. Any other duties as assigned from time to time.

Minimum Requirements (Education, Experience and Skills)

• Diploma or relevant HR certification in Human Resource or Business Administration.
• Minimum 5 years experience in HR, some payroll experience preferred.
• Other attributes include:
• Proficient in MS Windows - Excel, Word and Powerpoint
• Good communication skills and must be fluent in both English and Chinese
• Good analytical skills
• Proactive and possesses positive working attitude and great disposition.
• Diligent and quick-witted in handling crisis situations.

Location: Jurong Island

Industry: Dubai Government owned MNC dealing with Oil & Gas Terminals.

Company transport: Pick up Jurong east - 7:45am

Working Hours : 8:15am to 5:00pm (Monday to Friday) 45mins lunch with catered food (payable)

Interest applicants, pls email updated resume to [Confidential Information]

Jessie Hoe Huey Miin

CEI Reg No. R1103861

EA Lic: 99C4599