About
This temporary role supports HR operations across the employee lifecycle, ensuring compliance, smooth HR processes, and operational support while the incumbent HR staff is on maternity leave. The role focuses on administration, recruitment, payroll support, reporting, and employee engagement, providing a well-rounded HR experience in a fast-paced environment
Reporting: Reports to the Senior HR Manager based at another site, with regular remote coordination via calls, emails, and virtual meetings, while providing on-site HR support and working closely with the site Operations Heads on day-to-day operations.
Responsibilities
1. HR Administration
- Maintain and update employee records and HR databases
- Prepare HR-related documents such as employment contracts, confirmation letters, and memos
- Ensure proper documentation and filing (electronic and physical)
2. Recruitment& Onboarding
- Post job advertisements, screen candidates and coordinate interview arrangements
- Prepare offer letters and onboarding materials
- Conduct onboarding briefings for new hires
- Handle Work Pass applications and renewals, including related processes such as security bonds and other statutory requirements
3. Payroll &Benefits Support
- Support payroll activities by collecting attendance, leave records, and related documents for processing
- Administer employee benefits such as insurance and leave entitlements
- Handle employee queries related to payroll and benefits, escalating sensitive matters to HQ HR
4. Leave &Attendance Management
- Monitor employee attendance and leave records
- Ensure accurate and timely updates in the HR system
5. Employee Relations& Policy Guidance
- Serve as a point of contact for HR-related inquiries and provide guidance on policies
- Support implementation of HR policies, procedures, and initiatives
- Assist in offboarding processes, including exit interviews and clearance
- Assist in organizing employee engagement activities and events
6. Employee Engagement& Communication
- Assist in organizing employee engagement activities and events
- Support internal HR communications and feedback initiatives
7. General Administration
- Support office administrative duties and coordination
- Responsible for handling general office reception and administration duties, including managing office suppliers such as stationery, pantry, and office maintenance
- Assist with ad hoc HR and administrative tasks as required
Requirements
- Diploma / Degree in Human Resources, Business Administration or equivalent
- Minimum 2-3 years of relevant experience in HR
- IT-savvy with good proficiency in Microsoft Office applications (especially Excel)
- Experience with HRMS systems(e.g. Info-Tech, Workday) will be advantageous
- Good knowledge of MOM regulations and other statutory boards regulations
- Well-organised, systematic, meticulous, multi-tasking, and a good team player
- Proficient in both English and Mandarin
- Able to work independently in a stand-alone role
