HR Assistant

COMPANY DESCRIPTION

Kaplan Higher Education Academy (Kaplan) is part of Kaplan Inc., one of the world's most diverse education providers and the largest subsidiary of Graham Holdings Company (NYSE:GHC).

Kaplan has welcomed students from over 55 countries and regions. As a Lifelong Integrated Learning Partner, we offer over 450 academic and professional certification programme options. for higher learning and skills development, providing opportunities for individuals to always stay relevant. To date, these opportunities have benefitted more than 100,000 graduates^.

We have a diverse team of individuals dedicated to our mission to help individuals achieve their educational and career goals, and build futures, one success story at a time. Our core values - Opportunity, Knowledge, Support, Integrity and Results - help guide the way we work.

At Kaplan, our employees are our most valuable assets, and everyone's contribution is integral to our success. We have been recognised by The Straits Times, for the second successive year, as being one of Singapore's Best Employers for 2023. This large-scale and comprehensive study assessed the attractiveness of organisations in Singapore based on an independent employee survey.

We strive to continue providing a professional, positive and stimulating work enviroment with plenty of room for initiatives, so that our employees can thrive with us. If you are seeking opportunities for growth, we welcome you to write to us!

.Based on full-time and part-time study modes across programmes offered at Kaplan.

^Total Diploma and Degree graduates from Kaplan from 2007 to 2023.

RESPONSIBILITIES

THE ROLE: HR Assistant (6-months Contract, Renewable)

The HR Assistant supports the Human Resources department in day-to-day operations, ensuring smooth administration of HR processes, employee documentation and staff support initiatives. This role assists in maintaining employee records, coordinating training and welfare activities, managing HR correspondences. The HR Assistant also contributes to performance management and learning & development (L&D) functions.

HR Administration & Employee Records

• Maintain and update staff personal files and HR systems to ensure data accuracy and confidentiality.
• Ensure proper documentation, filing, and compliance with company policies and statutory requirements.

Training, Learning & Development Support

• Assist in coordinating training programmes, course registrations, and attendance tracking.
• Support L&D initiatives and provide administrative assistance for staff learning activities.
• Facilitate employee welfare programmes and activities.

Performance Management Support

• Assist in the administration of staff performance appraisal processes and documentation.
• Track submission timelines and follow up with relevant stakeholders.

HR Letters & Correspondence

• Prepare HR-related letters, memos, notices, and official correspondences (e.g., confirmation, promotion, transfer, warning letters).

General HR & Administrative Support

• Manage distribution of corporate gifts and wreaths
• Provide support for HR projects, audits, and reporting when required.
• Assist in general administrative tasks to support HR operations.

QUALIFICATIONS

• Diploma/ Degree in HR or its equivalent
• At least 1 year of experience in administration or coordination roles
• Proficient in MS Office (Word, Excel, PowerPoint)
• Good communication and interpersonal skills to interact effectively with employees at all levels.
• Highly meticulous and organized especially with data.
• Able to work independently to meet organizational goals.
• Ability to handle confidential information with professionalism and discretion.
• Able to deal with a variety of personalities and keep calm in tense situations.

OTHER INFORMATION

• Working Hours: Monday to Friday, 9am to 6pm.
• Work Arrangements: On-site
• Location: Wilkie Edge

Please note that your application will be sent to and reviewed by the direct employer - Kaplan Higher Education Academy Pte Ltd